Administrative Assistant (Estate Management)

R U ASSET MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A property management company located in Singapore is seeking an Admin Assistant to provide administrative and customer service support. This role entails managing correspondences, maintaining tenant records, and assisting with reports. The ideal candidate has N/O levels or equivalent certification, strong communication skills, and proficiency in Microsoft Office. Experience in the Real Estate industry is advantageous. The position requires a meticulous approach and openness to work 5.5 days a week.

Qualifications

• N/ O levels or other relevant professional certification.
• Experience in Real Estate industry is a strong advantage.
• Good interpersonal and communication skills.
• Meticulous to ensure administrative accuracy.
• Well versed in Microsoft Office.
• Open to work 5.5 days.

Responsibilities

• Perform administrative and customer service support.
• Handle all inward and outward correspondences.
• Keep records of all necessary information, documents.
• Manage all facilities' booking.
• Assist in compilation of monthly and quarterly reports.

Skills

Ability to Multitask

Microsoft Office

Microsoft Excel

Inventory

Tenant

Office Management

Data Entry

Communication Skills

Administrative Support

Customer Service

Real Estate

Education

N/ O levels or other relevant professional certification

Job description

Roles & Responsibilities

Reporting to the Site Manager, the Admin Assistant will perform administrative and customer service support. Complete records, reports and other duties as required and assigned.

• Receive residents, visitors, tenants, contractors, workmen, etc. and provide directions and general assistance.
• Perform all office administrative duties, including filing of all correspondences, storing and retrieval of old files and records and keeping and updating tenant records.
• Receive telephone calls and direct callers to the appropriate officers and provide available information, where required.
• Assist in compilation of monthly and quarterly reports and to ensure timely submission.
• Preparation of circulars, letters, reports and other documents assigned expeditiously.
• Keep records of all necessary information, documents, etc.
• Making requisition of management office stationery and maintain inventory.
• Handle all inward and outward correspondences.
• Manage all facilities’ booking (by web portal if applicable)
• Other administrative support and ad-hoc duties as assigned

Requirements

• N/ O levels or other relevant professional certification.
• Experience in Real Estate industry is a strong advantage.
• Good interpersonal and communication skills
• Meticulous to ensure administrative accuracy
• Well versed in Microsoft Office
• Open to work 5.5 day

Interested candidates, please submit your application with resume including the following information:

1. Last drawn/ Current salary
2. Expected salary
3. Notice Period

Tell employers what skills you have

• Ability to Multitask
• Microsoft Office
• Microsoft Excel
• Inventory
• Tenant
• Office Management
• Data Entry
• Communication Skills
• Administrative Support
• Customer Service
• Real Estate