Administrative Assistant, Commercial & Investment Bank

JPMorganChase; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading global financial institution is seeking an Executive Administrative Assistant in Singapore. The role demands excellent interpersonal skills, attention to detail, and a minimum of 5 years' experience within financial institutions. Responsibilities include managing complex calendars, coordinating travel arrangements, and processing expense claims. The ideal candidate will thrive in a dynamic environment and be open to taking on new responsibilities.

Qualifications

• Minimum of 5 years' experience in an Administrative Assistant role in financial institutions.
• Tact and good judgment in confidential situations.
• Proven experience interacting with senior management.

Responsibilities

• Manage and handle complex calendars and meeting logistics.
• Coordinate travel arrangements and prepare itineraries.
• Process expense claims and ensure policy compliance.

Skills

Interpersonal skills

Calendar management

Telephone etiquette

Education

Secretarial / administrative professional certification

Job description

Overview

Join J.P. Morgan's Commercial & Investment Bank as a top-performing Executive Administrative Assistant, where your skills will support diverse teams in a dynamic environment. With your excellent interpersonal skills, attention to detail, and a "can-do" attitude, you'll thrive in our high-paced, deadline-driven organization. Represent managers and groups with professional courtesy and acumen, delivering flawless work output. Embrace the opportunity to make a significant impact and grow your career with us.

Responsibilities

• Manage and handle complex and detailed calendars, dealing with multiple and/or urgent meeting conflicts, setting up meetings and conference calls, internally and externally. Handle all associated logistical aspects.
• Work in a fast-paced, ever-changing environment and effectively handle multiple priorities with a calm, professional and willing attitude.
• Handle telephone coverage and the ability to answer phones professionally, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner.
• Coordinate travel arrangements (air, hotel accommodations and ground transportation); prepare detailed itineraries, required travel visas/documents, and assure accuracy and timely delivery of plans/tickets to travelers.
• Process invoices and Travel & Expense (T&E) expense claims for team members timely. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures.
• Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks.

Required qualifications, capabilities, and skills

• Minimum of 5 years' experience in an Administrative Assistant role in financial institutions
• Strong inter-personal and partnership skills, i.e. develop relationships with peers, clients etc.
• Open to take on increased and/or new responsibilities at any time
• Tact and good judgment in confidential situations and proven experience interacting with senior management
• Ability to adapt procedures, processes and techniques to the completion of assignments
• Experience in calendar management
• Excellent telephone etiquette
• Secretarial / administrative professional certification

Preferred qualifications, capabilities, and skills

• Effective interpersonal skills
• Adaptable team player

About Us

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

About the Team

J.P. Morgan's Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.