Administrative Assistant

Selby Jennings; Singapore; On-site; SGD 50,000 - 60,000; Full time

Job summary

A well-established investment management firm is seeking an Administrative Assistant for a 1-year contract in Singapore. This role will support senior management by managing complex calendars and coordinating meetings. The ideal candidate has 1–3 years of administrative experience, preferably in finance, and is proficient in Microsoft Office. The position requires strong organizational skills and a service-oriented approach. Competitive salary of SGD50,000 – SGD60,000 per annum offered.

Qualifications

• 1–3 years of admin/support experience, preferably in the financial services.
• Demonstrated ability to exercise sound judgment in complex situations.
• Ability to prioritize workload and meet deadlines consistently.

Responsibilities

• Deliver end-to-end administrative assistance to senior leaders.
• Manage complex calendars and make informed decisions on scheduling.
• Coordinate meetings and travel arrangements effectively.

Skills

Service-oriented approach

Strong interpersonal skills

Highly organized

Proficient in Microsoft Office

Job description

Administrative Assistant (1 year contract)

Selby Jennings Singapore — Posted 1 day ago — In‑Office Job Contract — SGD50,000 – SGD60,000 per annum

Our client is a well‑established investment management firm expanding its team in APAC. This role requires a strong understanding of the assigned function and provides administrative support to senior management and the broader team. The individual operates with a high degree of independence, manages multiple responsibilities and serves as a key initial contact for both internal and external stakeholders.

Responsibilities

• Deliver end‑to‑end administrative assistance to senior leaders and designated teams.
• Independently manage complex calendars, assessing priorities and making informed decisions on meeting scheduling and rescheduling based on urgency and business needs.
• Coordinate meetings involving internal colleagues and external parties, including arranging meeting spaces, access passes, and required technology.
• Prepare, gather, and circulate meeting materials; record and distribute meeting notes and follow‑up actions when required.
• Organize detailed travel arrangements, including transport and accommodations, while balancing cost considerations, timing, and individual preferences.
• Prepare and submit expense claims accurately and promptly, monitoring reimbursement status as needed.
• Answer and screen telephone calls, recording clear and accurate messages.
• Act as the primary point of contact for the team or department.

Skills & Qualifications

• 1–3 years of admin/support experience. Preferably in the financial services space.
• Demonstrated ability to exercise sound judgment when handling complex or sensitive situations.
• Highly organized, with proven ability to prioritize workload and meet deadlines consistently.
• Service‑oriented approach with strong interpersonal skills and professionalism.
• Proficient in Microsoft Office and relevant business systems.