ADMINISTRATIVE ASSISTANT

INTELLIPRO SINGAPORE PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading company in Singapore is seeking an organized Admin Assistant to support their team. Responsibilities include managing schedules, organizing meetings, and ensuring efficient office operations. The ideal candidate should have 1 year of administrative experience along with strong communication and organizational skills. This role is essential for maintaining smooth office functions and supporting the team effectively.

Qualifications

• 1 year of administrative experience.
• Ability to work in a fast-paced environment.

Responsibilities

• Provide administrative support to the team and respond to emails.
• Manage and maintain calendars, schedules, and to-do lists.
• Prepare and distribute documents and other materials as needed.
• Maintain accurate and up-to-date records and databases.
• Coordinate travel arrangements and events.
• Organize and coordinate meetings, including preparing agendas, taking minutes.
• Manage pantry inventory and oversee office supplies.

Skills

Organizational skills

Communication skills

Interpersonal skills

Adaptability

Job description

Role Purpose

We are seeking a highly organized and detail-oriented Admin Assistant to provide administrative support to our Singapore team. The successful candidate will be responsible for managing day-to-day tasks, ensuring seamless communication, and maintaining a high level of organization. This role is crucial in ensuring smooth office operations and providing essential support to the team.

Key Responsibilities

1. Administrative

• Provide administrative support to the team and responding to emails
• Manage and maintain calendars, schedules, and to-do lists
• Prepare and distribute documents and other materials as needed
• Maintain accurate and up-to-date records and databases
• Coordinate travel arrangements and events
• Organize and coordinate meetings, including preparing agendas, taking minutes, and ensuring all logistics are in place.
• Perform general office duties, such as filing and photocopying
• Ensure confidentiality and handle sensitive information with discretion
• Assist with the planning and execution of meeting or company events, from small meetings to larger corporate gatherings.
• Serve as the main point of contact for internal and external communications.

2. Office Management

• Manage pantry inventory
• Oversee the management of office supplies and equipment, working with vendors and maintenance staff to ensure everything is in good order.
• Greet visitors

Requirements

• Team player with a high level of professionalism and adaptability
• 1 year of administrative experience
• Great communication and interpersonal skill
• Ability to work in a fast-paced environment