Administrative Assistant

embecta; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A health technology company in Singapore seeks a Facilities Coordinator to manage various office services including maintenance, supplies, and event organization. Ideal candidates will possess a diploma or higher, have experience in an administrative role, and be proficient in Mandarin. Responsibilities include overseeing cleaning services, handling payment orders, and ensuring efficient office operations. This role offers a chance to work in a collaborative environment focused on improving lives.

Qualifications

• Experience in a similar administrative role.
• Ability to multitask, prioritize, and work independently.
• A self-starter with a positive, solutions-oriented mindset.

Responsibilities

• Manage doorbell access and EM locks.
• Supervise cleaning services and courier arrangements.
• Organize communications and events.
• Process and release payment orders.

Skills

Mandarin Speaker

Excellent Stakeholder management

Strong organizational skills

Project management skills

Strong knowledge of MS Office

Education

Diploma or Higher

Job description

PURPOSE OF JOB

What You’ll Be Doing

Part 1 – Facilities & Infrastructure

1. Manage doorbell access, EM locks, and lockers.
2. Oversee building management, including fire warden duties and monthly rent.
3. Handle regular office maintenance (plants, landscaping, water dispensers, plumbing, humidifiers) and monthly utilities.

Part 2 – Office Services and Supplies

• Coordinate stationery and pantry supplies.
• Supervise cleaning services and courier arrangements (both local and overseas).
• Manage business cards.

Part 3 – Office Event & Engagement

• Organize SG communications and all the events.
• Arrange event catering.
• Handle access passes for visitors, contractors, new joiners, and exiting employees.

Part 4 – Payment Order and Payment Release

1. Provide payment support for office management and local marketing and sales teams.
2. Process and release payment orders, ensuring compliance with company policies and financial regulations.
3. Troubleshoot and resolve payment-related issues promptly.

What You Bring to the Table

• Diploma or Higher
• Experience in a similar administrative role
• Mandarin Speaker
• Excellent Stakeholder management with great verbal and written communication skills.
• Strong organizational and project management skills with keen attention to detail.
• Ability to multitask, prioritize, and work independently.
• A self-starter with a positive, solutions-oriented mindset.
• Strong knowledge and Experience in MS Office and related applications

Why Join embecta?

At embecta, we’re committed to improving the lives of people with diabetes, and we believe our success starts with empowered, passionate individuals. Join a collaborative team where your contributions make a difference across the region

POSITION REQUIREMENTS

Drive for Results

• Can be counted on to achieve/exceed goals successfully
• Steadfastly pushes self and others for results
• Spends his/her time and the time of others on what’s important

Process Effectiveness

• Good at figuring out the processes necessary to get things done
• Knows how to organize people and activities
• Can see opportunities for synergy and integration where others can’t
• Can simplify complex processes; Gets more out of fewer resources
• Makes tough decisions in a timely manner, has a bias for action

Customer Focus

• Can quickly find common ground and solve problems for the good of all
• Can represent his/her interests and yet be fair to other groups
• Is able to build alliances within and across organizational boundaries
• Good at focused listening
• Understands others quickly

Action Oriented

• Demonstrates willingness and commitment to work hard
• Not fearful of acting with a minimum of planning

Influencing Others

• Establishes foundation of credibility based on integrity and past performance
• Gives compelling reasons for ideas and recommendations
• Is attentive to the different ways that others are persuaded
• Gains acceptance by understanding the viewpoints of others and seeking win/win solutions

Continuous and Versatile Learning

• Has the job, functional and technical knowledge and skills to do the job at a high level of accomplishment
• Quickly learns new skills and knowledge
• Learns quickly when facing new problems; enjoys the challenge of unfamiliar tasks
• A relentless learner who utilizes diverse methods and opportunities to learn
• Analyses both successes and failures for clues to improvement; learns from feedback/coaching

Promotes An Inclusive Work Environment

• Actively pursues creative and diverse styles of thinking to stimulate innovation
• Practices zero tolerance for inappropriate behavior and does not allow derogatory comments/inappropriate jokes to go un-addressed
• Deals effectively with all races, nationalities, cultures, physical abilities, ages and both sexes

Accountability and Measuring

• Demonstrate personal accountability for effectively managing work scope to deliver results