Administrative Assistant

GLOBAL PALLETS SERVICES (S) PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A logistics service provider in Singapore is seeking an Administrative Assistant to provide comprehensive administrative support across various functions. Responsibilities include managing purchase orders, invoicing, and correspondence, while maintaining delivery schedules and assisting in report preparation. The ideal candidate has over a year of relevant experience, possesses strong organizational and communication skills, and is proficient in Microsoft Office. Join a dynamic team where adaptability and attention to detail are key.

Qualifications

• Minimum 1 year of experience as an Administrative Assistant or in a similar role.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent communication and interpersonal skills with a professional, customer-focused approach.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High attention to detail and ability to work accurately under pressure.
• Adaptability and flexibility to manage a diverse range of tasks.

Responsibilities

• Provide administrative support across various functions, including Purchase Orders, deliveries, invoicing, and related tasks.
• Handle incoming phone calls, emails, and correspondence professionally and efficiently.
• Assist in preparing weekly reports, presentations, and other required documents.
• Maintain and update delivery schedules.
• Coordinate administrative tasks involving logistics and accounting.
• Perform general office duties to support overall business operations.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Proficiency in Microsoft Office Suite

Attention to detail

Adaptability

Job description

What You'll Be Doing

• Provide administrative support across various functions, including Purchase Orders, deliveries, invoicing, and related tasks.
• Handle incoming phone calls, emails, and correspondence professionally and efficiently.
• Assist in preparing weekly reports, presentations, and other required documents.
• Maintain and update delivery schedules.
• Coordinate administrative tasks involving logistics and accounting.
• Perform general office duties to support overall business operations.

What We're Looking For

• Minimum 1 year of experience as an Administrative Assistant or in a similar role.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent communication and interpersonal skills with a professional, customer-focused approach.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High attention to detail and ability to work accurately under pressure.
• Adaptability and flexibility to manage a diverse range of tasks.