Administrative Assistant

BDO Life; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A financial services company in Singapore seeks an experienced Administrative Assistant to perform essential administrative functions with a focus on confidentiality and decision-making. Responsibilities include managing complex calendars, coordinating travel, processing invoices, and ensuring compliance with policies. Candidates should possess a Bachelor's degree, 5+ years of relevant experience, and strong stakeholder management skills. Familiarity with Concur is advantageous. This position is ideal for someone who thrives under pressure and values teamwork.

Qualifications

• Minimum of 5 years' experience in secretarial, executive, or administrative fields.
• Experience in banking or finance is an advantage.
• Ability to work under pressure against tight deadlines.

Responsibilities

• Manage complex calendars and meeting conflicts.
• Provide telephone coverage and address issues appropriately.
• Coordinate travel arrangements and ensure timely delivery of plans.

Skills

Calendar management

Stakeholder management

Professional telephone skills

Pressure handling

Teamwork

Education

Bachelor's degree

Secretarial / administrative professional certification

Tools

Concur

Job description

The Administrative Assistant is responsible for performing an array of administrative functions requiring confidentiality, initiative, and sound decision making for the executive, their team of managers, and other stakeholders.

Responsibilities

• Strong ability to manage and handle complex and detailed calendars, dealings with multiple and or urgent meeting conflicts, setting up or meetings and conference calls, internally and externally
• Telephone coverage and ability to answer phones professionally, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
• Coordinate travel arrangements : prepare detailed itineraries, required travel visas / documents, and assure accuracy and timely delivery of plans / tickets to travelers
• Process invoices and expense claims for team members in a timely manner
• Ensure compliance and act as a subject matter expert for policies and procedures within provided guidelines.
• Assist with overflow, special projects, assistant back-up coverage, day-to-day tasks and branch operations if needed.

Qualifications

• Bachelor's degree holder with a Minimum of 5 years' experience in secretarial, executive, or administrative assistant field (experience in banking or finance is an advantage)
• Secretarial / administrative professional certification
• Strong stakeholder management across all levels of the organization
• Able to work under pressure against tight deadlines, and in a confidential environment
• Knowledge in using Concur (current expense / claims system) is an advantage
• Team player who wants to share and execute against new ideas
• Preferably Singaporean Citizen or a holder of Permanent Resident Visa