Administrative Assistant

GREATSTONE CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A construction company based in Singapore is seeking an Administrative Assistant to help manage office tasks and provide scheduling support. Responsibilities include handling filing, generating reports, making travel arrangements, screening phone calls, and assisting visitors. The ideal candidate should have excellent communication skills and the ability to anticipate the needs of others ensuring a seamless experience. Competitive compensation and a dynamic work environment are offered.

Responsibilities

• Handle office tasks, including filing and generating reports.
• Provide scheduling support by booking appointments.
• Make travel arrangements, including booking flights and hotels.
• Screen phone calls and route callers appropriately.
• Generate reports and conduct research using computers.
• Greet and assist visitors professionally.
• Maintain communication via phone, e-mail, and mail.
• Anticipate the needs of others for a positive experience.

Job description

Administrative Assistant

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.