Administrative Assistant

A Plus Manpower Services Pte. Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading manpower services provider in Singapore is seeking an organized and proactive Administrative Assistant to provide comprehensive operational support. The successful candidate will manage daily administrative tasks including document control, data entry, and scheduling, while ensuring effective communication within the team. Applicants should possess a Diploma or Bachelor’s Degree in Administration or Business Management, alongside strong written and verbal communication skills. Understanding of Microsoft Office applications and excellent time management skills are essential for success in this role.

Qualifications

• Diploma or Bachelor’s Degree, preferably in Administration, Business Management, or a related field.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Excellent organizational and time management skills, with the ability to multitask effectively.
• Detail-oriented, careful, and accurate when handling documents and data.
• Quick-thinking, proactive, and able to work independently with minimal supervision.

Responsibilities

• Perform daily administrative and clerical duties, including filing, document control, data entry, and record maintenance.
• Manage and organize physical and digital documents to ensure accuracy and easy retrieval.
• Assist management in scheduling meetings and coordinating events.
• Support daily office operations and facilitate effective communication among team members.
• Handle incoming calls, emails, and correspondence professionally.
• Attend to urgent operational matters when required.
• Provide general administrative support to management and other departments.
• Assist with ad-hoc administrative duties.

Skills

Strong written and verbal communication skills

Proficient in Microsoft Office applications

Excellent organizational and time management skills

Detail-oriented

Ability to multitask effectively

Quick-thinking

Proactive

Education

Diploma or Bachelor’s Degree in Administration or Business Management

Job description

Job Summary

The Administrative Assistant is responsible for providing comprehensive administrative and operational support to ensure the smooth and efficient functioning of the office. This role requires a highly organized, detail-oriented, and proactive individual who is able to manage multiple tasks, handle documentation accurately, and respond promptly to urgent requests.

Key Responsibilities

• Perform daily administrative and clerical duties, including filing, document control, data entry, and record maintenance
• Manage and organize physical and digital documents to ensure accuracy and easy retrieval
• Assist management in scheduling meetings, appointments, and coordinating internal or external events
• Support daily office operations and facilitate effective communication among team members
• Handle incoming calls, emails, and correspondence professionally
• Attend to urgent operational matters, including requests or calls outside standard working hours when required
• Provide general administrative support to management and other departments as needed
• Assist with ad-hoc administrative duties, including courier runs and external errands when required

Requirements & Qualifications

• Diploma or Bachelor’s Degree, preferably in Administration, Business Management, or a related field
• Strong written and verbal communication skills
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)
• Excellent organizational and time management skills, with the ability to multitask effectively
• Detail-oriented, careful, and accurate when handling documents and data
• Quick-thinking, proactive, and able to work independently with minimal supervision

A PLUS MANPOWER SERVICES PTE LTD EA License No. 16C8280 MOM Reg No. R22107790