Administrative Assistant

BRIGHT ANGEL EMPLOYMENT AGENCY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is seeking an Office Administrator to manage day-to-day operations, maintain filing systems, support invoicing and financial reporting, and provide client support. The ideal candidate will have strong communication skills, proficiency in Microsoft Office, and the ability to handle multiple tasks effectively. This position requires a detail-oriented individual who can ensure compliance with company policies and assist with team activities.

Qualifications

• Proficiency in Microsoft Office Suite.
• Excellent communication and organizational skills.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Manage day-to-day office operations to ensure smooth workflow.
• Maintain physical and digital filing systems.
• Assist with invoicing, billing, and expense reports.

Job description

1. Office Administration

• Manage day-to-day office operations to ensure smooth workflow

• Maintain physical and digital filing systems

• Order and manage office supplies and inventory

• Ensure office equipment is properly maintained

2. Communication & Coordination

• Answer and direct phone calls, emails, and inquiries professionally

• Schedule appointments, meetings, and conference calls

• Coordinate internal and external communications

• Prepare agendas, take meeting minutes, and distribute action items

3. Document Management

• Draft, format, and proofread letters, reports, memos, and presentations

• Handle data entry with accuracy and confidentiality

• Maintain records and databases

• Assist with document preparation for audits or reports

4. Scheduling & Time Management

• Manage calendars for managers or teams

• Arrange travel, accommodations, and itineraries

• Track deadlines and follow up on tasks

5. Financial & Administrative Support

• Assist with invoicing, billing, and expense reports

• Process purchase orders and reimbursements

• Support basic bookkeeping and payroll tasks (if required)

6. Customer & Client Support

• Greet visitors and clients in a professional manner

• Respond to customer inquiries and route them appropriately

• Support client onboarding and record maintenance

7. Compliance & Confidentiality

• Handle sensitive information with discretion

• Ensure administrative processes comply with company policies

• Assist with HR documentation and employee records

8. Team Support

• Provide administrative support to managers and departments

• Assist with onboarding new employees

• Coordinate office events, trainings, and team activities