Administrative Assistant

RMR INTERNATIONAL PRIVATE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A company in the construction sector is seeking an Administrative Assistant in Singapore to support project operations and maintain communication between teams. You will assist with documentation, coordinate with suppliers, and maintain attendance records. Candidates should possess a diploma in Business Administration and have 1-3 years of experience in the construction industry. Strong organizational and communication skills are essential for this role.

Qualifications

• Minimum 1-3 years of admin experience in the construction industry.
• Good knowledge of documentation systems and email communication.
• Familiarity with construction terms and site workflow preferred.

Responsibilities

• Assist the Project Manager and Site Engineers with administrative tasks.
• Coordinate with suppliers for quotations and delivery follow-ups.
• Maintain attendance records and submit to HR/Management.

Skills

Organizational skills

Multitasking

Communication skills

Education

Diploma or Certificate in Business Administration

Tools

MS Office (Excel, Word, PowerPoint)

Job description

Overview

The Administrative Assistant supports the project team and office operations by performing clerical, documentation, and coordination tasks. This role ensures smooth communication between site teams, suppliers, contractors, management, and clients.

Responsibilities

• Assist the Project Manager and Site Engineers with administrative and documentation tasks.
• Prepare, update, and maintain construction-related documents such as:
• Work permits
• Method statements
• Safety records
• Drawing registers
• Material delivery reports
• Timesheets
• Coordinate with suppliers, vendors, and subcontractors for quotations, purchase orders, and delivery follow-ups.
• Maintain attendance records, daily manpower reports, overtime records, and submit them to HR/Management.
• Schedule meetings, prepare agendas, and record minutes of meetings.
• Manage filing systems (both digital and physical) for project documentation.
• Support procurement activities by preparing purchase requests and tracking material status.
• Assist in preparing project reports, invoices, and payment claims.
• Coordinate with safety teams to ensure documentation compliance (PPE logs, training records, toolbox meetings).
• Maintain communication between site and office teams through emails, WhatsApp, and internal systems.

Required Skills and Qualifications

• Diploma or Certificate in Business Administration or related field (Civil/Construction knowledge preferred).
• Minimum 1–3 years of admin experience in the construction industry.
• Good knowledge of MS Office (Excel, Word, PowerPoint), Email communication, and documentation systems.
• Familiarity with construction terms, drawings, and site workflow (optional but preferred).
• Strong organizational and multitasking skills.
• Good written and verbal communication skills.

Personal Attributes

• Detail-oriented and accurate in documentation.
• Ability to work under pressure and meet deadlines.
• Professional, cooperative, and team-oriented attitude.