Administrative and Academic Coordinator

Nanyang Institute of Social Sciences; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A higher education institution in Singapore is seeking an Academic Administrative Coordinator to provide crucial administrative support and manage day-to-day operations. Ideal candidates will hold a Bachelor’s degree and have at least 3 years of relevant experience, preferably in an academic environment. Responsibilities include providing administrative support for academic programmes, assisting in course scheduling, and managing student-related matters. Strong organisational skills and proficiency in Microsoft Office are essential for success in this role.

Qualifications

• At least 3 years of relevant work experience, preferably in administration or academic management.
• Strong organisational and multitasking skills.
• Able to work independently and collaboratively.

Responsibilities

• Provide comprehensive administrative support for academic programmes.
• Assist in course scheduling and document organisation.
• Manage student-related matters for effective service delivery.
• Coordinate internal meetings and training sessions.

Skills

Meticulous and detail-oriented

Organisational skills

Self-driven

Team player

Proficient in Microsoft Office

Education

Bachelor’s degree

Job description

Nanyang Institute of Social Sciences (NISS) is an institute of higher education registered with SkillsFuture Singapore (SSG) under the Ministry of Education of Singapore, aiming to create a lifelong learning platform that incorporates quality higher education resources from the East and the West. NISS cooperates with top universities in China and outstanding higher education institutions in the West. We are now inviting applications for the position of Academic Administrative Coordinator, responsible for providing academic administrative support and handling the institute’s day-to-day administrative operations.

Job Responsibilities

• Provide comprehensive administrative support for the institute’s academic programmes and related activities, including meeting arrangements, event coordination, and preparation of materials.
• Assist in the execution of academic administrative processes, such as course scheduling, document organisation, records management, and compilation of various reports.
• Support the establishment, maintenance, and updating of academic and administrative records to ensure accuracy, completeness, and ease of access.
• Assist in handling student-related matters to support the smooth delivery of student services.
• Manage day-to-day administrative and logistical operations, including office coordination, resource management, and liaison with vendors or external parties.
• Assist in organising internal meetings, training sessions, and academic activities, including scheduling, materials preparation, and on-site support.
• Perform other administrative duties as assigned to ensure the smooth operation of the institute

Job Requirements

• Bachelor’s degree with at least 3 years of relevant work experience; prior experience in administration or academic management is an advantage.
• Meticulous, highly organised, and attentive to detail.
• Self-driven with a high level of autonomy, while also being a team player.
• Responsible, adaptable, and self-motivated.
• Proficient in Microsoft Office applications.