Administration Manager

OceanSTAR Elite Engineering Groups Pte. Ltd.; Singapore; On-site; SGD 65,000 - 85,000; Full time

Job summary

A leading engineering company in Singapore is seeking a dedicated Office Manager to oversee the administrative processes and ensure operational efficiency. The ideal candidate will have experience in management or human resources, alongside strong leadership and organizational skills. Responsibilities include supervising staff, budget planning, and maintaining office operations. This full-time role offers a collaborative environment committed to productivity and excellence.

Qualifications

• Experience in management or human resources is preferred.
• Strong leadership and management skills needed.
• Proficiency with computer systems and budgeting processes required.

Responsibilities

• Supervising office staff and managing administrative processes.
• Developing and implementing administrative procedures to improve workflows.
• Monitoring office costs, assisting in budget preparation, and managing finances.

Skills

Leadership

Communication

Interpersonal skills

Organizational skills

Time-management

Problem-solving

Tools

MS Office suite

Job description

Roles & Responsibilities

• Supervising office staff and managing administrative processes to ensure efficiency.
• Staff and team management: supervise and train administrative staff, assess performance, and allocate responsibilities.
• Process improvement: develop, implement, and streamline administrative procedures and workflows to improve efficiency and productivity.
• Office operations: ensure smooth day‑to‑day operation of the office, manage facilities, supplies, and equipment.
• Budgeting and finance: monitor office costs and expenses, assist in budget preparation, and collaborate on financial matters like payroll.
• Policy implementation: establish and enforce company policies and standards for conduct and workflow.
• Record‑keeping and reporting: organize and maintain company records, databases, and filing systems, and draft various reports and correspondence.
• Hiring, training, and evaluating employees; take corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress toward company goals.

Required Skills and Qualifications

• Experience in a related field such as management or human resources (preferred).
• Strong leadership, communication, and interpersonal skills.
• Excellent organizational, time‑management, and problem‑solving abilities.
• Proficiency with computer systems, particularly the MS Office suite.
• Familiarity with budget planning, human resources, and customer service procedures.

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Project Management and Information Technology

Industries

Oil and Gas