ADMINISTRATION MANAGER

JAYTARRANI FOODS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading food company in Singapore is seeking an Administration Manager to oversee daily administrative operations, manage staff, and ensure office efficiency. The ideal candidate will have strong organizational and communication skills, a keen attention to detail, and prior experience in administrative roles. Responsibilities include managing budgets, streamlining workflows, and coordinating staff training. This role offers a dynamic work environment and opportunities for professional growth.

Qualifications

• A high school diploma is a minimum after which an associate's or bachelor's degree in a related field is often preferred.
• Previous experience in administrative roles is crucial.

Responsibilities

• Oversee administrative staff and recruit new personnel.
• Create and implement administrative policies and procedures.
• Manage office budgets and process invoices.
• Ensure a smooth flow of information within the company.
• Handle various administrative tasks including report creation.

Skills

Organizational skills

Communication

Leadership

Multitasking

Education

Bachelor's degree in a related field

Tools

Administrative software

Job description

An administration manager's job description includes overseeing daily administrative operations, managing staff, and ensuring office efficiency. Key responsibilities involve developing and implementing administrative policies, managing budgets, streamlining workflows, and coordinating staff activities and training. They are also responsible for tasks like schedule and payroll management, report creation, and ensuring smooth information flow throughout the organization.

• Staff and operations management: Oversee administrative staff, recruit and train new personnel, and assess performance to ensure smooth day-to-day operations.
• Policy and procedure implementation: Create and implement administrative policies and procedures, such as for payroll, and conduct regular reviews to identify areas for improvement.
• Workflow and efficiency: Plan and streamline administrative processes to improve efficiency, reduce costs, and boost productivity.
• Budget and resource management: Manage office budgets, process invoices, and oversee the allocation of resources and office space.
• Information and communication: Ensure the smooth flow of information within the company and act as a key point of communication with other departments and senior management.
• Task execution: Handle various administrative tasks, including managing schedules, maintaining databases, and creating reports.
• Organizational and multitasking skills: Must be highly organized with a keen attention to detail and the ability to manage multiple tasks simultaneously.
• Communication: Strong written and verbal communication skills are essential for managing staff and coordinating with other departments.
• Leadership and management: Proven leadership abilities to guide and motivate administrative staff.
• Technical proficiency: Experience with administrative software, such as payroll and personnel databases.
• Education and experience: A high school diploma is a minimum, but an associate's or bachelor's degree in a related field is often preferred. Previous experience in administrative roles is also crucial.