Administration Manager

CHUANTANGJI PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in Singapore seeks an experienced Administrative Manager to oversee office operations, manage resources, and ensure compliance with policies. Key responsibilities include supervising administrative staff, managing budgets, coordinating internal processes, and implementing policies to enhance workflow. Ideal candidates will have strong organizational and communication skills with a knack for efficiency and compliance in a dynamic office environment.

Qualifications

• Experience in managing administrative staff and operations.
• Strong organizational and communication skills.
• Ability to develop and implement office policies.

Responsibilities

• Oversee and streamline office operations by supervising staff.
• Manage administrative budgets and resources.
• Coordinate communications and workflows.

Job description

Roles & Responsibilities

Oversees and streamlines office operations by supervising staff, managing budgets and resources, ensuring policy compliance, and coordinating internal processes like scheduling and supply management.

Specific duties and responsibilities you might include in your Administrative Manager job description are:

• Supervising and supporting administrative staff, including hiring, scheduling, training and performance evaluations
• Overseeing the administrative department’s budget and resources
• Coordinating communications, workflows and schedules
• Developing and implementing office policies and procedures to improve workflow and compliance
• Supervising the records management processes and procedures
• Delegating administrative tasks to team members
• Managing the facilities and equipment to create a safe environment
• Ensuring compliance with relevant regulations
• Supervise and trainadministrative staff.
• Delegate tasksand responsibilities to administrative personnel.
• Evaluate staff performanceand provide guidance and coaching.
• Assist in recruiting and hiringnew administrative team members.

Operations & Efficiency

• Plan, implement, and improve administrative processes and systems.
• Manage office supplies and inventory.
• Maintain records and databases.
• Ensure effective communication within the organization and with external parties.

Budget & Financial Oversight

• Assist in developing and managing departmental budgets.
• Monitor expenses and advise on cost reduction.
• Oversee bookkeeping procedures.

Policy & Compliance

• Ensure adherence to company policies, procedures, and regulatory requirements.
• Develop and update administrative policies and procedures.

Coordination & Support

• Coordinate meetings, events, and appointments.
• Act as a liaison between staff, management, and other departments.
• Oversee facility maintenance and equipment upkeep.
• Manage special projects and track progress.