Administration Executive

BYTEDANCE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A global technology company in Singapore seeks an Executive Support professional to facilitate travel logistics and ensure leaders' safety during business trips. The ideal candidate will be bilingual in Chinese and English, possess strong administrative experience, and be qualified in first aid. Frequent travel and flexible hours are essential for this role.

Qualifications

• 3 years of substantial administrative experience supporting senior personnel in tech.
• Prior experience in international travel arrangements for executives.
• Valid driving license with more than 3 years of experience.

Responsibilities

• Accompany leaders on business trips globally.
• Assist with travel arrangements including itineraries and logistics.
• Conduct risk assessments to identify potential risks during executive travels.
• Provide emergency response support during unexpected situations.
• Deliver chauffeur services and perform vehicle maintenance.

Skills

Bilingual in Chinese and English

First aid skills (CPR, AED)

Risk management

Administrative support

Education

Bachelor's in Business Administration

Job description

Overview

Founded in 2012, ByteDance's mission is to inspire creativity and enrich life. With a suite of more than a dozen products, including TikTok, Lemon8, CapCut and Pico as well as platforms specific to the China market, including Toutiao, Douyin, and Xigua, ByteDance has made it easier and more fun for people to connect with, consume, and create content.

Why Join ByteDance

Inspiring creativity is at the core of ByteDance's mission. Our innovative products are built to help people authentically express themselves, discover and connect – and our global, diverse teams make that possible. Together, we create value for our communities, inspire creativity and enrich life - a mission we work towards every day.

As ByteDancers, we strive to do great things with great people. We lead with curiosity, humility, and a desire to make impact in a rapidly growing tech company. By constantly iterating and fostering an "Always Day 1" mindset, we achieve meaningful breakthroughs for ourselves, our Company, and our users. When we create and grow together, the possibilities are limitless. Join us.

Diversity & Inclusion

Responsibilities

Team Introduction

• The Project E team is part of the Corporate Services (CS) department and is responsible for the design, implementation, and management of executive support programs. The team is comprised of experienced and passionate administrative, protective and medical professionals from diverse backgrounds across security, military, law enforcement, medical, hospitality and transportation sectors.

• Accompany leaders on business trips around the world, including but not limited to China, on a frequent basis;
• Assist on travel and visit arrangements and logistics, including the development of itineraries, background/country briefings, flights, visas, accommodation, and expenses;
• Conduct risk assessments and recce in preparation for executive travels to identify potential or immediate risks on site and take mitigation actions;
• Accompany leaders at internal and external business meetings and events to ensure smooth operation;
• Coordinate with workplace security teams and streamline workplace security processes to create a safe work environment;
• Provide emergency response support to any unexpected safety, security and medical situations;
• Provide chauffeur service to the global leadership team members locally or internationally;
• Perform daily checks and maintenance on cars to ensure their operational conditions;
• Assist and support in administrative duties and tasks when needed.

Qualifications

Minimum Qualification:

• Bachelor's in Business Administration, Administrative Management or related fields.
• 3 years of substantial administrative experience working with senior key personnel in the tech industry. Reliable, punctual, safety conscious with a strong sense of responsibility and risk management.
• Proficient in first aid skills including but not limited to Cardiopulmonary Resuscitation (CPR) and Automated External Defibrillator (AED), with certification from reputable organizations.
• Proficient in speaking and writing Chinese and English as this role will require communicating with external stakeholders based in mainland China. Good diversity culture mindset, customs and practices. Able to effectively interact with regional teams on a regular basis.
• Prior experience in supporting detailed international travel arrangements for senior management/executives, especially in China; deep understanding of China risk landscape.
• Must be willing and able to travel frequently, and on short notice for ad-hoc tasks. Able to work flexible hours and travel on a frequent basis, including some weekends as needed.
• Valid driving license with more than 3 years of driving experience. Able to drive in China and Singapore.

Preferred Qualification:

• Work experience in a large scale global technology company is preferred.
• Educational background in Risk Management, Security Management, Tourism or Hospitality is preferred.