Administration and HR Executive

QIMI CAPITAL PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A licensed fund management firm in Singapore seeks an Administration and HR Executive to support internal operations and HR management. The successful candidate will oversee daily office functions, manage HR processes, and ensure compliance with Singapore regulations. Ideal applicants will possess strong organizational and communication skills, with a Diploma or Degree in Business Administration or Human Resource Management. A competitive remuneration package and career growth opportunities are offered.

Benefits

Competitive remuneration and performance-based incentives

Career growth opportunities

Collaborative workplace culture

Qualifications

• Minimum 2–4 years of relevant experience in administration and HR, ideally in financial services.
• Strong command of Chinese and English, both written and verbal.
• Good knowledge of Singapore employment laws and MOM regulations.

Responsibilities

• Oversee daily office operations including procurement and vendor management.
• Manage full range of HR functions including recruitment and payroll coordination.
• Maintain accurate employee records in compliance with Singapore's Employment Act.

Skills

Organizational skills

Communication skills

Confidentiality

Chinese and English proficiency

HR best practices knowledge

Education

Diploma or Degree in Business Administration or Human Resource Management

Tools

Microsoft Office

HR or payroll software

Job description

KAREN-SHR Asset Management Pte. Ltd. (LFMC Licensed Holder Regulated by the Monetary Authority of Singapore)

Location: Singapore
Employment Type: Full-Time
Experience Level: Executive / Mid-Level

About the Company

KAREN-SHR Asset Management Pte. Ltd. is a Licensed Fund Management Company (LFMC) regulated by the Monetary Authority of Singapore (MAS). We provide bespoke wealth management and investment advisory solutions to high‑net‑worth individuals, family offices, and institutional clients. As part of our growth and commitment to operational excellence, we are seeking a motivated and detail‑oriented Administration and HR Executive to join our team. This role will play an integral part in ensuring smooth internal operations, efficient HR management, and compliance with MAS and employment regulations.

Position Overview

The Administration and HR Executive will support both administrative and human resources functions, working closely with senior management to maintain the firm’s operational standards and staff engagement. This position requires strong organizational and communication skills, a high level of discretion, and the ability to operate effectively within a professional financial services environment.

Key Responsibilities

Administrative Responsibilities

• Oversee daily office operations, including procurement, vendor management, and general administrative support.
• Manage company documentation, correspondence, and recordkeeping in accordance with compliance and internal governance requirements.
• Provide executive assistance to management, including scheduling, meeting preparation, and travel arrangements.
• Maintain company records, licenses, and ensure timely submission of corporate and regulatory filings.
• Liaise with external partners such as banks, auditors, legal, and compliance consultants.
• Support internal control processes including expense management, invoicing, and operational reporting.

Human Resources Responsibilities

• Manage the full range of HR functions including recruitment, onboarding, payroll coordination, and leave administration.
• Maintain accurate employee records in compliance with Singapore’s Employment Act and Personal Data Protection Act (PDPA).
• Coordinate employee benefits, insurance coverage, and related claims.
• Support training, professional development, and performance review processes.
• Assist in the development and implementation of HR policies, standard operating procedures, and internal guidelines.
• Organize employee engagement and welfare initiatives to promote a collaborative workplace culture.
• Work closely with management on manpower planning, compliance documentation, and organizational matters.

Requirements

• Diploma or Degree in Business Administration, Human Resource Management, or a related discipline.
• Minimum 2–4 years of relevant experience in administration and HR, ideally within a financial services, fund management, or banking environment.
• Good knowledge of Singapore employment laws, MOM regulations, and HR best practices.
• Strong command of Chinese and English, both written and verbal.
• Proficiency in Microsoft Office and familiarity with HR or payroll software.
• Highly organized, meticulous, and able to manage multiple tasks independently.
• High degree of integrity, confidentiality, and professionalism.
• Positive attitude with a collaborative and team‑oriented mindset.

What We Offer

• Opportunity to be part of a licensed and growing fund management firm regulated by MAS.
• Exposure to a professional and collaborative financial services environment.
• Competitive remuneration and performance‑based incentives.
• Career growth opportunities and training support.
• Inclusive and respectful workplace culture.

How to Apply

Interested applicants are invited to submit their detailed resume, stating current and expected salary and availability, to:

📧 [e-mail]

Please indicate "Application – Administration and HR Executive" in the email subject line. Only shortlisted candidates will be contacted.