Admin Support @ Buona Vista (1 year agency contract renewal)

ETHOS SEARCH ASSOCIATES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment consultancy in Singapore is seeking an administrative coordinator to support department activities and company engagements. Responsibilities include organizing meetings, managing documentation, and maintaining tracking sheets. The ideal candidate possesses a diploma or undergraduate degree, strong organizational skills, and is comfortable with Google Workspace. An interest in robotics or technology is a plus. This role offers a dynamic work environment in a growing field.

Qualifications

• Strong organisational skills and attention to detail.
• Comfortable with Google Workspace (Docs, Sheets, Slides).
• Able to manage multiple tasks and follow up independently.

Responsibilities

• Provide administrative coordination for department activities and meetings.
• Support scheduling, logistics and documentation for company engagements and workshops.
• Assist in preparing email communications, simple slide updates and programme documents.
• Maintain tracking sheets (Google Sheets) for company engagements and follow-up actions.
• Handle basic record-keeping, filing and updating of contact lists.

Skills

Organisational skills

Attention to detail

Google Workspace (Docs, Sheets, Slides)

Good written and communication skills

Education

Diploma or undergraduate in Business, Admin, Engineering or related fields

Tools

Google Sheets

Job description

Key Responsibilities

• Provide administrative coordination for department activities and meetings
• Support scheduling, logistics and documentation for company engagements and workshops
• Assist in preparing email communications, simple slide updates and programme documents
• Maintain tracking sheets (Google Sheets) for company engagements and follow-up actions
• Handle basic record-keeping, filing and updating of contact lists
• Coordinate logistics for visitors, delegations and research institute meetings
• Any other programme support duties as assigned

Requirements

• Diploma or undergraduate preferred (Business, Admin, Engineering, or related fields)
• Strong organisational skills and attention to detail
• Comfortable with Google Workspace (Docs, Sheets, Slides)
• Able to manage multiple tasks and follow up independently
• Good written and communication skills
• Interest in robotics or technology is a bonus, but not required