Admin/Operations Specialist

PATISSIER WOO HOLDINGS PRIVATE LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A local pastry business in Singapore is looking for an organized Admin / Operations Assistant to support daily operations. The ideal candidate will handle administrative tasks, manage supplier communication, and assist with simple bookkeeping. Proficiency in Canva and Adobe applications is required. Strong organizational and communication skills are essential, along with the ability to work independently and collaboratively. This position is critical to ensuring smooth operations across our outlets.

Qualifications

• Strong organisational skills with the ability to multitask effectively.
• Good communication skills with a pleasant and professional manner.
• Basic proficiency in Canva, Adobe applications, and Shopify.
• Comfortable with numbers and familiar with simple record-keeping.

Responsibilities

• Handle general administrative tasks including data entry and scheduling.
• Manage the company phone line and customer enquiries.
• Liaise with suppliers for orders and deliveries.
• Assist with content creation and updates using design tools.
• Maintain accounting records and track expenses.
• Prepare and manage staff scheduling across outlets.
• Support daily operations and perform ad-hoc tasks.

Skills

Strong organisational skills

Good communication skills

Basic proficiency in Canva

Basic proficiency in Adobe applications

Familiarity with Shopify

Comfortable with numbers

Ability to multitask

Resourceful and adaptable

Job description

About the Role

Patisserie Woo is seeking a proactive and organised Admin / Operations Assistant to support both administrative and operational needs. This role is central to keeping our day-to-day operations running smoothly, from coordinating schedules to managing supplier communication and basic accounts.

Key Responsibilities

• Handle general administrative tasks, including data entry, document organisation, scheduling, and filing.
• Manage the company phone line and attend to customer enquiries in a professional manner.
• Liaise with suppliers to coordinate orders, deliveries, and follow‑ups.
• Assist with simple content creation and updates using Canva, Adobe applications, and Shopify (basic proficiency).
• Maintain simple accounting records, including expense tracking and basic bookkeeping support.
• Prepare and manage staff scheduling across outlets.
• Assist with calendar management and scheduling for management.
• Support daily operations and carry out ad‑hoc tasks assigned by management.

Requirements & Skills

• Strong organisational skills with the ability to multitask effectively.
• Good communication skills with a pleasant and professional manner, both on the phone and in person.
• Basic proficiency in Canva, Adobe (e.g., Photoshop/Illustrator), and Shopify.
• Comfortable with numbers and familiar with simple record‑keeping or accounting processes.
• Resourceful, adaptable, and able to work independently as well as collaboratively.
• Prior admin or operations experience isanadvantage.