ADMIN OFFICER

PACIFIC GLOBAL PROFESSIONAL SERVICES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading professional services firm located in Singapore is seeking an Administrative Support Specialist. Responsibilities include managing correspondence, organizing travel for senior managers, maintaining office supplies, and providing support to visitors. The ideal candidate should be skilled in Microsoft Office applications and possess strong interpersonal abilities. Join us to enhance our operational efficiency and contribute to a dynamic team environment.

Responsibilities

• Produce and distribute correspondence memos, letters, faxes, and forms.
• Develop and maintain a filing system.
• Order office supplies.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Provide information by answering questions and requests.
• Research and create presentations.
• Generate reports.
• Prepare and monitor invoices.
• Develop administrative staff by providing information and educational opportunities.
• Ensure operation of equipment by completing preventive maintenance requirements.
• Maintain supplies inventory by checking stock and placing orders.
• Carry out administrative duties such as filing, typing, copying, etc.
• Organize travel arrangements for senior managers.
• Handle sensitive information in a confidential manner.
• Take accurate minutes of meetings.
• Coordinate office procedures.
• Reply to inquiries via email, telephone, or in person.
• Resolve administrative problems.
• Manage staff appointments.
• Oversee and supervise the work of junior staff.

Skills

Microsoft PowerPoint

Preventive Maintenance

Microsoft Office

Microsoft Excel

Travel Arrangements

Interpersonal Skills

Inventory

Administration

Payroll

Data Entry

Administrative Support

Team Player

Microsoft Word

Customer Service

Job description

Roles & Responsibilities

• Produce and distribute correspondence memos, letters, faxes, and forms
• Develop and maintain a filing system
• Order office supplies
• Submit and reconcile expense reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Research and creates presentations
• Generate reports
• Prepare and monitor invoices
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Organize travel arrangements for senior managers
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Reply to email, telephone, or face to face inquiries
• Resolve administrative problems
• Receive, sort, and distribute the mail
• Manage staff appointments
• Oversee and supervise the work of junior staff
• Maintain up-to-date employee records
• Coordinate repairs to office equipment
• Implement clerical duties and administrative processes
• Conduct data entry

Tell employers what skills you have

• Microsoft PowerPoint
• Preventive Maintenance
• Microsoft Office
• Microsoft Excel
• Travel Arrangements
• Interpersonal Skills
• Inventory
• Administration
• Payroll
• Data Entry
• Administrative Support
• Team Player
• Microsoft Word
• Customer Service