Admin Officer

Private Advertiser; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

A local organization in Singapore is seeking a skilled HR professional to support workshop operations and perform essential HR-related functions. You will be managing budgets, coordinating training, and overseeing staff onboarding and offboarding processes. The ideal candidate will have a diploma in Human Resource, at least 2 years of relevant experience, and strong communication skills.

Qualifications

• Minimum 2 years of relevant experience in Human Resource and administrative duties.
• Familiarity with the Employment Act is required.

Responsibilities

• Prepare and manage the annual budget for the assigned department.
• Act as the department’s Training Coordinator to ensure compliance with certification requirements.
• Manage onboarding processes for new hires including interns and part-timers.
• Support the offboarding process for departing staff.

Skills

Good communication skills

Interpersonal skills

Meticulousness

Willingness to learn

Education

Diploma in Human Resource or equivalent

Job description

Primary Objectives

Responsible for supporting both workshop operations and HR-related functions, including workshop administrative works, training coordination, assets tracking and employee’s lifecycle management. This role also involves administrative support in budgeting, reporting and compliance matters.

Major Responsibilities

Workshop Operations

• Prepare and manage the annual budget for the assigned department
• Manage the procurement and distribution of staff uniforms and safety shoes.
• Process purchase orders and invoices, and submit claims through systems
• Apply for vocational licenses as required
• Serve as the department’s Asset and IT coordinator to track the movement of company assets and equipment, and consolidate assets submission and handle purchases as needed

Human Resources Support

• Act as the department’s Training Coordinator by tracking on the training hours and registering staff for relevant training to ensure compliance with certification requirements.
• Plan and organize staff events as and when required
• Maintain and update duty roster in Flexnet and ensure the allowances are accurately updated monthly.
• Manage onboarding processes for new hires, including interns and part-timers.
• Monitor staff work pass expiries and initiate timely renewal, including scheduling of medical checkup
• Monitor staff recontract and initiate timely yearly renewal and to raise for ex-gratia payment if applicable, ensure appraisal form has been duly submitted, and medical checkup have been completed before each of the staff renewal - Coordinate the annual audiometric medical checkup and ensure it is completed with the stipulated timeframe.
• Submit iReport to MOM within the stipulated timeframe and liaise with insurers to ensure timely processing of insurance claims. This includes other types of insurance claims.
• Support the offboarding process for departing staff (including interns and part-timers) to ensure accurate final payments.
• Respond to and manage staff queries effectively

Other duties as assigned by the supervisors

Requirements

• Diploma in Human Resource or equivalent
• At least 2 years of relevant experience in Human Resource and administrative duties
• Familiar with Employment Act
• Willing to learn and meticulous
• Good communication and interpersonal skills as the role will require you to work with many stakeholders