Admin Officer

FOCUS INSIGHT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic company in Singapore is seeking an Admin Executive to provide critical support to HR and business development teams. Responsibilities include managing HR-related documents, preparing presentations, and overseeing inventory. The ideal candidate should have a diploma in Business Administration or related fields, along with 1–2 years of administrative experience. Proficiency in Microsoft Office is required. Competitive salary based on experience.

Qualifications

• Minimum 1–2 years of administrative experience, ideally in HR or business support.
• Familiarity with government tender portals (e.g., GeBIZ) is a plus.
• Ability to handle confidential information with discretion.

Responsibilities

• Assist with HR document preparation and maintenance.
• Prepare and format presentations for business development.
• Maintain and update office supply inventory.

Skills

Organized

Strong written and verbal communication skills

Ability to multitask

Education

Diploma or higher in Business Administration, HR, or related field

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Overview

Seeking a proactive and detail-oriented Admin Executive to provide essential support to our HR, Business Development, and Operations teams. Role involves handling HR-related record management, assisting with business development tasks, preparing presentations, managing templated email correspondence, monitoring government and private tender portals, and overseeing office inventory management. The ideal candidate is organized, resourceful, and able to multitask in a fast-paced environment.

Key Responsibilities

HR Administrative Support

• Assist with preparation, filing, and maintenance of HR documents (e.g., contracts, letters, employee records).
• Support recruitment activities including job postings, interview scheduling, and candidate correspondence.
• Help with onboarding and offboarding processes (documentation, checklists, filing).
• Maintain proper records for compliance and audits.

Business Development Support

• Prepare and format presentation slides, proposals, and reports for the Business Development team.
• Draft and manage standard/templated email replies for clients and stakeholders.
• Access government and private tender portals to monitor, download, and shortlist relevant opportunities.
• Organize tender documents and coordinate submission requirements.
• Support the team in follow-up communications and documentation.

Inventory Management

• Maintain and update records of office supplies, equipment, and uniforms.
• Monitor stock levels and place replenishment orders when necessary.
• Coordinate with vendors and suppliers for procurement and delivery.
• Ensure proper storage, distribution, and tracking of inventory items.
• Generate simple inventory reports for management review.

General Administrative Duties

• Provide general office administrative support (e.g., scanning, filing, data entry, document control).
• Take minutes during HQ meetings, circulate records, and follow up with relevant departments on due dates/action items.
• Liaise with internal departments and external parties as required.
• Assist in other ad-hoc projects and administrative tasks assigned by management.

Requirements

• Diploma or higher in Business Administration, HR, or related field preferred.
• Minimum 1–2 years of administrative experience (HR, inventory, or business support experience an advantage).
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Familiarity with government tender portals (e.g., GeBIZ) is an advantage.
• Strong written and verbal communication skills.
• Organized, meticulous, and able to handle confidential information.
• Ability to multitask and work independently with minimal supervision.

SALARY DEPENDING ON RELATED JOB EXPERIENCES