Admin Manager

LITTLE SWAN AIR-CONDITIONING & ENGINEERING PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A construction services company based in Singapore is seeking an experienced administrative manager to oversee operations at both office and construction sites. The role entails managing project-related documents, supporting recruitment, and coordinating procurement activities. Candidates should possess a Diploma or Degree in a relevant field and have 3-5 years of experience in administrative management within the construction industry. Excellent organizational and communication skills are essential for success in this fast-paced environment.

Qualifications

• Minimum Diploma or Degree required in relevant fields.
• 3-5 years experience in administrative management preferred.
• Ability to work independently and manage multiple sites.

Responsibilities

• Oversee administrative operations for office and construction sites.
• Maintain and organize project-related documents.
• Support recruitment, onboarding, and deployment of site staff.

Skills

Organizational skills

Time-management

Communication skills

Problem-solving

Multi-tasking

Education

Diploma or Degree in Business Administration or Construction Management

Tools

MS Office

Construction management software

Job description

Key Responsibilities

• Oversee day‑to‑day administrative operations for both office and construction sites.
• Maintain and organize all project‑related documents: contracts, permits, licenses, vendor files, and reports.
• Support recruitment, onboarding and deployment of site staff and labor.
• Coordinate with procurement for the timely supply of materials, tools and machinery.
• Manage transportation for staff, materials, and equipment.
• Monitor administrative expenses and prepare periodic budget reports.
• Act as a liaison between site teams, head office, vendors and clients.
• Maintain records related to labor laws, statutory compliance, insurance and contracts.

Requirements

• Minimum Diploma or Degree in Business Administration, Construction Management or a related field.
• Proven experience 3‑5 years preferred in administrative management, preferably within the construction industry.
• Excellent organizational, time‑management and multi‑tasking abilities.
• Proficient in MS Office and familiar with construction management software.
• Strong communication and interpersonal skills to coordinate with site teams, vendors and management.
• Ability to work independently and manage multiple sites or teams when required.
• Strong problem‑solving skills and the ability to work under pressure in a fast‑paced construction environment.