Admin Manager

M. BOSE CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A construction management firm in Singapore is looking for an experienced Administrative Manager to oversee all site and corporate administration functions, ensuring smooth coordination among management, project teams, and regulatory agencies. Your responsibilities include managing HR and compliance operations, handling project documentation, supporting corporate governance, and optimizing SOPs. The ideal candidate will have a diploma or degree in Business Administration or Construction Management and 3-5 years of relevant experience in the construction sector.

Qualifications

• 3–5 years of experience in administration within the construction or engineering sector.
• Strong knowledge of BCA CRS and MOM work-pass applications.
• Proficient in Microsoft Office and familiar with construction project documentation.

Responsibilities

• Lead and manage full spectrum of administrative, HR, and compliance operations.
• Oversee MOM work pass applications and BCA CRS registration.
• Manage project correspondence and tender documentation.

Skills

Leadership

Coordination

Communication

Microsoft Office

Education

Diploma/Degree in Business Administration or Construction Management

Job description

Roles & Responsibilities

We are seeking an experienced Administrative Manager to oversee all site and corporate administration functions, ensuring smooth coordination between management, project teams, and regulatory agencies.

Key Responsibilities

• Lead and manage the full spectrum of administrative, HR, and compliance operations across multiple project sites.
• Oversee MOM work pass applications, BCA CRS registration, ISO documentation, and bizSAFE/WSH compliance.
• Manage project correspondence, tender documentation, and progress claim tracking.
• Support senior management in corporate governance, budgeting, and strategic planning.
• Establish and optimise SOPs for document control, procurement, and project administration.
• Coordinate liaisons with consultants, subcontractors, suppliers, and statutory boards.
• Handle licensing renewals (BCA, NEA, PUB, SCDF, URA) and ensure timely submission of compliance documents.
• Supervise and train administrative staff to maintain high operational standards and efficiency.
• Review and prepare monthly payroll summaries, project cost reports, and management dashboards.
• Manage digital documentation systems, ensuring confidentiality and traceability of corporate records.
• Ensure smooth communication flow between site and head office for manpower, material, and compliance matters.

Requirements

• Diploma/Degree in Business Administration, Construction Management, or equivalent.
• Minimum 3–5 years of experience in administration within the construction or engineering sector.
• Strong knowledge of BCA CRS, MOM work-pass applications, and ACRA/IRAS procedures.
• Proficient in Microsoft Office and familiar with construction project documentation.
• Excellent coordination, leadership, and communication skills.
• Able to work independently and handle multiple tasks under tight deadlines.