Admin & IT Executive

VANGUARD LEARNING LAB PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading educational organization in Singapore is seeking an Administration and IT Executive. The ideal candidate will support day-to-day IT operations, manage IT inventory, and coordinate with vendors. Responsibilities include troubleshooting user equipment and optimizing administrative processes. Candidates should be organized, technically proficient, and able to communicate effectively with stakeholders. Opportunities for learning about social media advertising and SEO exist. Apply today to join a dynamic team!

Qualifications

• Technically savvy individual organized in managing IT systems.
• Able to communicate effectively with stakeholders across the organization.
• Familiar with social media platforms and SEO (optional).

Responsibilities

• Serve as project coordinator for the IT department.
• Manage hardware ordering and IT inventory.
• Coordinate vendor contracts and manage invoicing.
• Provide troubleshooting assistance for end-user issues.
• Manage time and set priorities effectively.

Skills

Technical proficiency in IT systems

Project coordination

Communication with stakeholders

Basic knowledge of WordPress

Troubleshooting skills

Job description

Roles & Responsibilities

The Administration and Information Technology (IT)Executive is responsible for providing support to the Head, InformationTechnology, and IT department in managing the company’s day-to‑day IT systems, networksand administration. This position requires a technically savvy individual whois extremely well organized and adept at communicating with stakeholders acrossthe organization.

• Serve as project coordinator and point of contact for the IT department, fielding requests, organizing schedules, maintaining filing systems, and developing administrative process improvements
• Manage hardware ordering process and coordinate inventory of IT assets
• Coordinate contracts with vendors and suppliers, including managing invoicing
• Manage the monitoring of hosting servers for websites and emails and the renewals ofdomains.
• Have knowledge in setting up and troubleshooting domains, sub domains and emails
• Have basic knowledge on WordPress and its plugins.
• Familiarise social media platforms (Tiktok Ads, Facebook Ads, Instagram, Google Ads, others) and Search Engine Optimisation (Optional)
• Perform systems administration functions for designated information systems / technologies
• Provide project coordination assistance with special projects and any other duties asassigned by Head, IT
• Manage procurement of inventory including documenting all equipment assigned to staffmembers
• Potentially need to be available to respond on short notice
• Provide direct, over the phone or remote troubleshooting of end-user desktop, equipment, application, device communication and connectivity issues in a timely fashion
• Familiarize and assist end-users on basic software, hardware and peripheral deviceoperation and use
• Manage time efficiently and effectively; set priorities appropriately and schedule calls
• Able to work in a fast-paced environment and maintain professional demeanour stress
• Good team player and able to operate within customer support standard and operatingprocedures