Admin & Finance Executive

ANTARES MANAGEMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A financial and administrative services firm in Singapore is seeking an organized individual to support daily administrative and finance operations. The role involves document management, invoice processing, and coordinating with teams in Singapore and Malaysia. The ideal candidate should have experience in admin or finance, be proficient in Excel, and possess strong organizational skills. This position offers a hybrid work arrangement and competitive salary.

Benefits

Competitive salary

13th Month Fixed Bonus & Variable bonuses

Group medical & insurance coverage

Annual leave & statutory leave entitlements

Qualifications

• Prior experience in administrative or finance-related roles is preferred.
• Proficient in Microsoft Excel (tracking, reporting, updating spreadsheets).
• Strong organisational skills with attention to detail and accuracy.

Responsibilities

• Provide day-to-day administrative support, including document management and scheduling.
• Assist with data entry, invoice processing, and payment tracking.
• Coordinate staff claims and maintain filing systems.

Skills

Organisational skills

Communication skills

Proficiency in Microsoft Excel

Attention to detail

Tools

Quickbooks

Xero

Job description

About the Job

This role supports daily administrative and finance operations to ensure smooth business operations locally in the Singapore office. You will work closely with the local management team and the finance controller based in KL, Malaysia.

Key Responsibilities

• Provide day-to-day administrative support, including document management, scheduling, and office coordination.
• Assist with basic finance tasks such as data entry, invoice processing, expense claims, and payment tracking.
• Support in Accounts Payable, Accounts Receivables and Bank Reconciliation.
• Prepare and update reports, spreadsheets, and records using Excel.
• Support office supplies management, inventory monitoring, including stock tracking, simple stock-take activities, and product ordering where required.
• Liaise with internal teams (Singapore & Malaysia) to ensure timely submission of finance documents and operational updates.
• Coordinate staff claims, reimbursements, and related documentation.
• Maintain proper filing systems and ensure compliance with company procedures.
• Assist the management team with ad-hoc administrative and finance duties when needed.

Requirements

• Prior experience in administrative or finance-related roles is preferred.
• Proficient in Microsoft Excel (tracking, reporting, updating spreadsheets).
• Prior usage of accounting systems such as Quickbooks, Xero, and etc will be advantageous.
• Strong organisational skills with attention to detail and accuracy.
• Good communication and interpersonal skills to work with cross-border teams.
• Able to work independently, multitask, and manage deadlines.
• Comfortable handling products that may be fragrance-related.
• Willingness to learn and adapt in a fast-paced environment.

What We Offer

• Hybrid arrangement: 2 days WFH + 3 days onsite at Tampines North.
• Competitive salary: SGD 3,000 – 3,300 (monthly).
• 13th Month Fixed Bonus & Variable bonuses (6‑ or 12‑monthly, subject to KPIs and company performance).
• Group medical & insurance coverage.
• Annual leave & other statutory leave entitlements in accordance with local laws.
• Work schedule: Monday‑Friday, 9am‑6pm.

If you are an organised, detail-oriented individual looking to grow in an admin and finance role, we’d love to hear from you. To apply, please send your profile to [e-mail]

We regret that only shortlisted candidates will be notified.

Belinda Yang Shun Hua
93476558 |
[e-mail]
Antares Management Services Pte Ltd