Admin Executive (UBI / ID Firm) - SS10

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading HR advisory firm in Singapore is seeking an Admin Executive to support the sales team by managing schedules, inquiries, and documentation. The ideal candidate will have a diploma and 2-3 years of experience in an administrative role. Responsibilities include preparing sales reports, coordinating with internal departments, and overseeing daily administrative functions. Proficiency in Excel and PowerPoint is required. This role offers a competitive salary range of $2600 - $3200.

Qualifications

• Min 2 - 3 years’ experience in an administrative role.
• Strong proficiency in Excel and PowerPoint is essential.

Responsibilities

• Assist the sales team in managing schedules and travel arrangements.
• Prepare and maintain sales reports and documentation.
• Handle incoming inquiries and provide prompt responses.

Skills

Data entry

Excel

PowerPoint

Communication

Education

Diploma

Job description

Admin Executive

• Location: Ubi
• Salary: $2600 - $3200
• Working Hours: 5 Days | 9am – 6pm

Key Responsibilities

• Assist the sales team in managing schedules, appointments, and travel arrangements.
• Excel / Power point
• Data entry sales figures calculations
• Prepare and maintain sales reports, presentations, and documentation.
• Handle incoming inquiries from clients and provide prompt responses.
• Coordinate with internal departments to ensure timely delivery of products/services to clients.
• Manage and update customer databases, ensuring all information is accurate and up-to-date.
• Support the sales team with order processing, including preparing sales orders and invoices.
• Handle administrative tasks such as filing, data entry, and document management.
• Provide general support to the sales team to help achieve sales targets.
• Handle cheque management processes, including “Drop Cheque” procedures.
• Record meeting minutes and diligently follow up on action items assigned during meetings.
• Follow up whatsapp project groupchats.
• Prepare and draft memos, newsletters, articles, and reports to effectively communicate within the organization.
• Oversee daily administrative functions to ensure smooth operations.
• Procure and maintain inventory of stationery, pantry items, and office supplies.
• Coordinate corporate entertainment activities and manage overall office operations.
• Perform additional duties as assigned, contributing to the overall efficiency of the team.

Requirements

• Min Diploma
• Min 2 - 3 years’ experience

Samuel Siaw

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Reg No: R2412474