Admin Executive [Ubi | 5 days | up to $3200] - LCYL

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading HR advisory firm in Singapore is seeking an Admin Executive to support the sales team with various administrative tasks. The role involves managing schedules, preparing sales reports, and maintaining client databases. Ideal candidates should have a diploma and 2-3 years of experience, along with strong communication skills and proficiency in Excel and PowerPoint. This position offers a salary between $2600 and $3200, with a 5-day work week from 9 am to 6 pm.

Qualifications

• Minimum 2 - 3 years of experience in an administrative role.
• Proficiency in Excel and PowerPoint.
• Strong communication skills to interact with clients.

Responsibilities

• Assist the sales team with schedules and appointments.
• Prepare and maintain sales reports and documents.
• Handle inquiries from clients and manage databases.
• Support order processing and general administrative tasks.
• Oversee daily operations to ensure efficiency.

Skills

Excel

PowerPoint

Data entry

Communication

Education

Diploma

Job description

Admin Executive

• Location: Ubi
• Salary: $2600 - $3200
• Working Hours: 5 Days | 9am – 6pm

Key Responsibilities

• Assist the sales team in managing schedules, appointments, and travel arrangements.
• Excel / Powerpoint
• Data entry sales figures calculations
• Prepare and maintain sales reports, presentations, and documentation.
• Handle incoming inquiries from clients and provide prompt responses.
• Coordinate with internal departments to ensure timely delivery of products/services to clients.
• Manage and update customer databases, ensuring all information is accurate and up-to-date.
• Support the sales team with order processing, including preparing sales orders and invoices.
• Handle administrative tasks such as filing, data entry, and document management.
• Provide general support to the sales team to help achieve sales targets.
• Handle cheque management processes, including “Drop Cheque” procedures.
• Record meeting minutes and diligently follow up on action items assigned during meetings.
• Follow up whatsapp project groupchats.
• Prepare and draft memos, newsletters, articles, and reports to effectively communicate within the organization.
• Oversee daily administrative functions to ensure smooth operations.
• Procure and maintain inventory of stationery, pantry items, and office supplies.
• Coordinate corporate entertainment activities and manage overall office operations.
• Perform additional duties as assigned, contributing to the overall efficiency of the team.

Requirements

• Min Diploma
• Min 2 - 3 years’ experience