Admin Executive [Ubi] - 0210

-; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading firm in Singapore is seeking an Admin Executive to support the sales team by managing schedules, handling client inquiries, and preparing sales reports. The candidate should possess at least a Diploma and 2-3 years of relevant experience. This role includes various administrative tasks ensuring smooth operations, including data entry and inventory management. Strong skills in Excel and PowerPoint are essential. The working hours are 9am to 6pm, 5 days a week.

Qualifications

• Minimum Diploma required.
• 2-3 years of experience in a relevant administrative role is necessary.

Responsibilities

• Assist the sales team with schedules and travel arrangements.
• Prepare and maintain sales reports and documentation.
• Handle incoming inquiries from clients.
• Manage customer databases and ensure accuracy.
• Support sales team in order processing.

Skills

Excel

Powerpoint

Data entry

Communication

Education

Diploma

Job description

Admin Executive

Location: Ubi • Salary: $2600 - $3200 • Working Hours: 5 Days | 9am - 6pm

Key Responsibilities

• Assist the sales team in managing schedules, appointments, and travel arrangements.
• Excel / Powerpoint
• Data entry sales figures calculations
• Prepare and maintain sales reports, presentations, and documentation.
• Handle incoming inquiries from clients and provide prompt responses.
• Coordinate with internal departments to ensure timely delivery of products/services to clients.
• Manage and update customer databases, ensuring all information is accurate and up-to-date.
• Support the sales team with order processing, including preparing sales orders and invoices.
• Handle administrative tasks such as filing, data entry, and document management.
• Provide general support to the sales team to help achieve sales targets.
• Handle cheque management processes, including "Drop Cheque" procedures.
• Record meeting minutes and diligently follow up on action items assigned during meetings.
• Follow up whatsapp project groupchats.
• Prepare and draft memos, newsletters, articles, and reports to effectively communicate within the organization.
• Oversee daily administrative functions to ensure smooth operations.
• Procure and maintain inventory of stationery, pantry items, and office supplies.
• Coordinate corporate entertainment activities and manage overall office operations.
• Perform additional duties as assigned, contributing to the overall efficiency of the team.

Requirements

• Min Diploma
• Min 2 - 3 years' experience

Interested applicants may click apply or send your resume via WA to #85459936 (Liora) for faster response :)