Admin Executive/ Personal Assistant | 5 Days, Central

STAFFKING PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading staffing company in Singapore is seeking an experienced Administrative Assistant to provide comprehensive support to the Director. You will handle travel arrangements, organize meetings, and manage correspondence. The ideal candidate holds a diploma in Business, is proficient in Microsoft Office and Google Workspace, and possesses strong communication skills. This role offers a dynamic team environment with an appealing compensation package, aiming to enhance administrative operations.

Qualifications

• Minimum Diploma/ Degree in Business or related fields.
• Relevant experience as personal assistant/ insurance administration is an advantage.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Director.
• Coordinate meetings by preparing agendas and taking minutes.
• Liaise professionally with internal teams and external vendors.

Skills

Proficiency with office software

Attention to detail

Communication skills

Education

Diploma/ Degree in Business or related fields

Tools

Microsoft Office

Google Workspace

Job description

Summary

• Basic up $3500
• 5 Days, Office hours
• Location: Central
• Dynamic and collaborative team culture.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Director, including travel arrangements (flights, accommodation, transportation) and calendar management.
• Prepare and compile itineraries, reports, presentations, and business correspondence.
• Coordinate meetings by preparing agendas, taking minutes, and following up on action items.
• Liaise professionally with underwriters, internal teams, external vendors, and clients on scheduling, correspondence, and document management.
• Process insurance claims accurately in accordance with regulatory and company requirements.
• Maintain and update client records, including policy changes and interaction tracking.
• Prepare and distribute insurance-related documents such as quotations and policy summaries.
• Design presentations, reports, and client-facing materials using Canva, ensuring consistent branding and professional standards.
• Work closely with internal teams to support regulatory compliance and continuous process improvements.
• Assist in onboarding and training new staff on administrative procedures and insurance-related processes.

Requirements

• Min Diploma/ Degree in Business or related fields.
• Relevant experience as personal assistant/ insurance administration will be added advantage.
• Proficiency with office software (Microsoft Office, Google Workspace).

Please submit your updated resume in MS Word format by clicking the APPLY NOW button.

We regret that only shortlisted candidates will be notified.