Admin Executive ( Interior Design Industry ) | Ubi - YZ11

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A reputable HR advisory firm located in Singapore is seeking an Admin Executive. The role involves supporting the sales team, managing schedules, handling inquiries, and maintaining reports. Candidates should possess at least a diploma and 2-3 years of experience in administrative functions. Strong skills in Excel and PowerPoint are essential. This role offers the opportunity to contribute significantly to team efficiency and operational success.

Qualifications

• Minimum 2 - 3 years of experience in administrative roles.
• Proven ability to assist in managing schedules and appointments.

Responsibilities

• Assist the sales team in managing schedules and travel arrangements.
• Prepare and maintain sales reports, presentations, and documentation.
• Coordinate with internal departments to ensure timely delivery.

Skills

Excel

PowerPoint

Data entry

Education

Diploma

Job description

Admin Executive

• Location: Ubi
• Salary: $2600 - $3200
• Working Hours: 5 Days | 9am – 6pm

Key Responsibilities

• Assist the sales team in managing schedules, appointments, and travel arrangements.
• Excel / Powerpoint
• Data entry sales figures calculations
• Prepare and maintain sales reports, presentations, and documentation.
• Handle incoming inquiries from clients and provide prompt responses.
• Coordinate with internal departments to ensure timely delivery of products/services to clients.
• Manage and update customer databases, ensuring all information is accurate and up-to-date.
• Support the sales team with order processing, including preparing sales orders and invoices.
• Handle administrative tasks such as filing, data entry, and document management.
• Provide general support to the sales team to help achieve sales targets.
• Handle cheque management processes, including “Drop Cheque” procedures.
• Record meeting minutes and diligently follow up on action items assigned during meetings.
• Follow up whatsapp project groupchats.
• Prepare and draft memos, newsletters, articles, and reports to effectively communicate within the organization.
• Oversee daily administrative functions to ensure smooth operations.
• Procure and maintain inventory of stationery, pantry items, and office supplies.
• Coordinate corporate entertainment activities and manage overall office operations.
• Perform additional duties as assigned, contributing to the overall efficiency of the team.

Requirements

• Min Diploma
• Min 2 - 3 years’ experience