Admin Executive Assistant

APSN EDUCATION SERVICES LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local educational services provider in Singapore seeks an Administrative Support Officer to provide comprehensive administrative support to various stakeholders, manage beneficiary records, ensure efficient HR processes, and assist in financial and resource administration. The ideal candidate holds a diploma, has strong communication and teamwork abilities, and is passionate about making a positive community impact. This role offers opportunities for collaboration and independent work.

Qualifications

• Diploma or equivalent qualification.
• Strong communication, teamwork, and interpersonal skills.
• Passionate and proactive with community impact focus.
• Able to work independently and collaboratively.
• Administration experience is advantageous.

Responsibilities

• Provide administrative support to Centre Leaders and instructors.
• Manage beneficiaries’ administrative matters and data records.
• Support HR processes including recruitment and onboarding.
• Assist in financial and resource administration.
• Coordinate with internal departments and community partners.
• Support digital system implementation and process improvement.

Skills

Strong communication skills

Teamwork

Interpersonal skills

Proactiveness

Education

Diploma or equivalent qualification

Job description

Key Responsibilities

Provide administrative support to Centre Leaders, instructors, Allied Professionals, and the Alumni team, including correspondence, documentation, and office operations.

Manage beneficiaries’ administrative matters, data records, and communication with parents/caregivers, ensuring accuracy.

Support HR processes, including recruitment administration, onboarding, staff records, leave management, and staff welfare initiatives.

Assist in financial and resource administration, including procurement, expenditure tracking, and coordination with vendors and shared services.

Coordinate with internal departments, external agencies, and community partners to support centre events, meetings, and stakeholder engagement.

Support digital system implementation, continuous process improvement, and other duties as assigned by Centre Leaders to enhance centre operations.

Job Requirements

• Diploma or equivalent qualification.

• Passionate, proactive, and creative, with a desire to make a positive community impact.

• Strong communication, teamwork, and interpersonal skills.

• Able to work independently and collaboratively

• Candidate with administration experience will be advantageous.