Admin Executive

Mokara Gymnastics Academy; Singapore; On-site; SGD 35,000 - 50,000; Full time

Job summary

A premier gymnastics facility in Singapore is seeking a proactive Admin Executive to ensure smooth operations and support various teams. The role involves managing communications, assisting in documentation, and providing logistical support. The ideal candidate has strong organizational skills, a background in business administration, and proficiency in MS Office. Experience in office support is preferred. This dynamic position requires a collaborative spirit and the ability to manage multiple tasks efficiently.

Qualifications

• 2 years of experience in an administrative or office support role is an advantage.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint) and other office tools.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Manage correspondence, emails, and phone calls.
• Assist in preparing reports, presentations, and internal documentation.
• Provide logistical and administrative support to managers and staff.
• Process invoices, expense claims and purchase orders.
• Set up email, shared folders and calendar access for new hires.

Skills

Organizational skills

Multitasking

Communication skills

Proficiency in MS Office Suite

Education

Diploma or Bachelor’s degree in Business Administration

Job description

About the role

Are you passionate about creating order, supporting teams, and keeping operations running smoothly? We are looking for a versatile, proactive and tech‑comfortable Admin Executive who believe in the power of organization, efficiency, and collaboration. This role is perfect for individuals who thrive on making workplaces more productive — ensuring that schedules, documents, and communications flow seamlessly so everyone can focus on doing their best work.

As an Admin Senior Executive/Executive, you’ll be the backbone of the office — coordinating tasks, managing records, and providing essential support across departments. Your work will help foster a professional, well‑structured environment where colleagues feel empowered and projects move forward without a hitch.

About the company

Recently opened in February 2026, Mokara Gymnastics Academy will be Singapore’s largest gymnastics facility – a 20 000 square foot, state‑of‑the‑art training space located in Perennial Business City, just a 3‑minute walk from Jurong East MRT Station.

Led by internationally certified coaches, we offer fun, structured programmes that build confidence, coordination and teamwork through movement and play.

Responsibilities

• Office Administration
  • Manage correspondence, emails, and phone calls.
  • Maintain digital and physical filing systems.
  • Schedule and coordinate meetings, appointments and travel arrangements.
  • Provide general support to management and staff to keep operations efficient.
• Documentation & Reporting
  • Assist in preparing reports, presentations and internal documentation.
  • Record meeting minutes and track follow‑ups.
  • Maintain internal databases and ensure timely updates.
• Team Support
  • Provide logistical and administrative support to managers and staff.
  • Coordinate logistics for training sessions, workshops, and company events.
  • Liaise with vendors and partners for service delivery and orders.
  • Support planning and execution of company events and trainings.
• Finance & Procurement Assistance
  • Process invoices, expense claims and purchase orders.
  • Track inventory and reorder supplies when needed.
• Technical Support
  • Set up email, shared folders and calendar access for new hires.
  • Coordinate and test CCTV and AV displays (TVs, digital signage, clocks)
  • Troubleshoot simple tech issues or coordinate with external IT support.

Requirements

• Diploma or Bachelor’s degree in Business Administration or related field (preferred but not mandatory)
• 2 years of experience in an administrative or office support role is an advantage
• Strong organizational and multitasking skills with keen attention to detail
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other office tools
• Excellent communication skills — both written and verbal
• Ability to work independently as well as part of a team
• Positive attitude, adaptability, and a willingness to learn
• Ability to maintain confidentiality and handle sensitive information.