Admin Executive

Wealth Asia LLP; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A financial services company in Singapore is seeking an Admin Executive to ensure efficient office operations and support the Executive Wealth Director. This role involves coordinating meetings, organizing company events, and handling various administrative tasks. Ideal candidates should possess GCE 'A' Level and show strong organizational skills, attention to detail, and proficiency in MS Office. The company values a hardworking attitude and a proactive approach towards challenges.

Qualifications

• Strong organizational skills essential for managing diverse administrative tasks.
• Excellent communication abilities to liaise with staff and external parties.
• Proficient in MS Office applications to support productivity.

Responsibilities

• Coordinate and schedule meetings, appointments, and travel arrangements.
• Help organize company events, workshops, and team-building activities.
• Maintain and organize company records and confidential documents.

Skills

Organizational skills

Attention to detail

Communication abilities

Proactive problem-solving

MS Office proficiency

Education

GCE 'A' Level & Above

Job description

The Admin Executive plays a crucial role in ensuring the smooth and efficient operation of the office and supporting the Executive Wealth Director. This position requires strong organizational skills, attention to detail, excellent communication abilities, and a proactive approach to problem-solving. The Admin Executive will handle a diverse range of administrative and clerical tasks, contributing to a productive and well-organized work environment.

Key Responsibilities:

• Coordinate and schedule meetings, appointments, and travel arrangements for staff and management.

• Help organize company events, workshops, and team-building activities.

• Conduct basic research and compile information as requested.

• Draft and proofread correspondence, emails, and internal communications.

• Liaise with vendors, suppliers, and external service providers.

• Facilitate internal communication flow between departments.

• Handle confidential information with discretion and professionalism.

• Accurately enter and update data in various systems and databases.

• Maintain and organize company records, contracts, and confidential documents.

• Generate reports and summaries from collected data.

• Handle incoming and outgoing mail, couriers, and deliveries.

• Manage and direct phone calls, taking messages and providing information as needed.

• Maintain and update filing systems (physical and digital) to ensure easy retrieval of documents.

• Assist with the preparation of presentations, reports, and other documents.

• Manage office equipment (printers, copiers, projectors) and coordinate maintenance/repairs as required.

• Maintain a clean, organized, and professional office environment.

• Manage office supplies inventory, place orders, and ensure timely replenishment.

• Undertake any other administrative duties or special projects as assigned by management.

Requirements:

• Candidate must possess at least GCE "A" Level & Above

• No or minimum experience required

• Proficient in MS Office

• Able to communicate well and pro-active

• Able to work independently and attention to detail

• Positive working attitude, hardworking, and willing to take up challenges.

To Apply:

Please submit your resume in pdf format (preferably with a photo) detailing your qualifications and experience.