Admin Executive

TY INNOVATIONS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A technology innovation firm in Singapore seeks an Administrative Coordinator to manage a variety of coordination and administrative duties. Responsibilities include invoicing, document filing, and supporting the production team to meet deadlines efficiently. Candidates should hold a Diploma or Degree in Business Administration and have 1-2 years of relevant experience. This role offers a dynamic work environment focusing on effective documentation and communication.

Qualifications

• At least 1-2 years of related working experience.

Responsibilities

• Perform a full range of coordination and administrative duties.
• Support production team to ensure tasks are completed on time.
• Maintain proper filing and organize documentation.
• Efficiently manage documentation, including printing and filing.
• Handle requests, feedback, and queries from calls and messages.
• Request quotations and negotiate contract terms with partners.
• Carry out any other ad-hoc administrative tasks as assigned.

Education

Diploma, Advanced Diploma, Bachelor’s Degree in Business Administration or equivalent

Job description

Responsibilities

• Perform a full range of coordination and administrative duties, including but not limited to invoicing, data entry, document filing, invoice verification, and preparation for payment
• Support production team to ensure administrative tasks are completed on time and to the required standard.
• Maintain proper filling and organize documentation such as daily production record and monthly production report.
• Efficiently manage documentation, including printing and filing
• Handle requests, feedback, and queries incoming phone calls and reply WhatsApp.
• Request quotations and negotiate contract terms with internal and external partners
• Carry out any other ad-hoc administrative duties and operational support as required or assigned by the Manager.
• Work closely with internal stakeholders to ensure smooth coordination of documentation
• Any other roles/duties as assigned

Job Requirement

• At least Diploma, Advanced Diploma, Bachelor’s Degree in Business Administration or equivalent
• At least 1-2 years of related working experiences