ADMIN EXECUTIVE

JUNCTION XERVICES PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A local administration services company in Singapore is looking for an Administrative Assistant to manage incoming calls, emails, and a variety of administrative tasks. The ideal candidate should have at least 2 years of experience and be fluent in both English and Mandarin to liaise with Mandarin-speaking associates. Responsibilities include invoice preparation, basic account handling, and general admin support. Entry-level candidates are welcome to apply, along with team players who thrive in a fast-paced environment.

Benefits

Staff welfare and medical benefits

Good teamwork culture

Good teamwork culture

Qualifications

• At least 2-year experience in administration.
• Able to work independently with minimal supervision.
• Entry level candidates/fresh graduates welcome.

Responsibilities

• Handle incoming calls and check emails daily.
• Provide secretarial support and purchasing duties.
• Prepare invoices, quotations, and purchase orders.
• Assist with payment matters and maintain filing systems.
• Monitor accounts receivables and payables.

Skills

Fluent in English

Fluent in Mandarin

Computer skills

Microsoft Office

Accounting software knowledge

Tools

Autocount

Job description

Job Description & Requirements

• To handle incoming calls
• Check emails daily
• Secretarial support
• Purchasing
• Prepare invoices/quotation/ PO etc
• Day-day administration support
• Arrange daily delivery schedule
• Handling basic accounts
• Assist with all payment matters
• Maintain a proper filing system
• Monitor accounts receivables / payables
• Renewal of workers insurance
• Prepare monthly statement of accounts
• Follow-up on outstanding debts, chase payment
• Provide co-ordination work between departments
• Other ad-hoc duties as assigned

Requirements

• At least 2-year experience in administration
• Fluent in English & Mandarin to be able to liaise with Mandarin speaking associates on day-to-day handling of accounts and admin support
• Computer Skills knowledge, Microsoft office, accounting software, autocount
• Work week 5.5
• Work independently with minimal supervision
• Entry level candidates/ fresh grad welcome

Others

• Staff welfare and medical benefits
• Good teamwork culture
• Fast Paced Environment