Admin & Sales Assistant

Focal Search Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local service provider in Singapore is seeking an organized individual for administrative support. You will be responsible for generating daily operation time sheets, consolidating invoices, maintaining records, and coordinating meetings. The ideal candidate should have excellent communication skills and attention to detail. This role offers opportunities to enhance administrative processes and provide superb customer service to both employees and external stakeholders.

Qualifications

• Strong organizational skills and meticulous attention to detail.
• Ability to manage multiple tasks and priorities effectively.
• Excellent communication skills, both verbal and written.

Responsibilities

• Generate daily operation time sheets for approval.
• Consolidate supplier invoices and upload to server daily.
• Calculate overtime and maintain accurate records.
• Coordinate meetings, travel arrangements, and office supplies.

Job description

• Generate daily operation time sheets for approval.
• Consolidate supplier invoices, gather signature and upload to server on a daily basis
• Maintain and update leave
• Calculate overtime
• Manage and maintain accurate and up-to-date records and files
• Handle incoming and outgoing mails, emails, and faxes
• Coordinate meetings, courses and travel arrangements for employees and management
• Maintain office supplies, inventory, and assets etc
• Call and arrange sales meetings
• Coordinate with project manager on confirmed sales
• Coordinate with accounting on billing matters
• Send out SOAs to clients
• Any other related administrative for sales matters
Others:
• Ensure compliance with company policies, procedures, and regulatory requirements
• Develop and administrative processes and procedures to improve efficiency
• Provide excellent customer service to employees, management, and external stakeholders.
• Perform any other tasks as assigned by management