Admin cum Receptionist

SINGAPORE CORPORATE SERVICES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A corporate services company in Singapore is seeking an organized Administrator to support daily operations. The role includes clerical tasks, managing appointments, and providing friendly service to guests. Ideal candidates should be proactive and proficient in MS Office. Join a supportive team environment with standard working hours from 9am to 6pm, Monday to Friday.

Qualifications

• Prior experience as a Receptionist and Admin Assistant would be an advantage.
• Self-motivated, pro-active with a positive attitude, independent, and organized.
• Able to work in a fast-paced environment.

Responsibilities

• Attend to guests and visitors professionally.
• Manage appointments and schedules for meetings.
• Perform administrative duties including data entry and document handling.

Skills

Clerical support

Customer service

Organizational skills

MS Office proficiency

Job description

Overview

We are looking for a responsible Administrator to organize our company’s day-to-day operations. Your job will be to provide clerical support to our managers and employees and coordinate all daily administrative activities.

Job Highlight

• Working Days: Monday to Friday
• Working Hours: 9am to 6pm (1 Hour Lunch Break)
• A supportive and collaborative work environment.

Responsibilities

• Attending to all guests and visitors in a friendly and professional manner
• Notify appropriate personnel of visitor arrival.
• Prepare and serve beverages to management and guests
• Handle all telephone calls and messages in a timely and professional manner and direct them to the respective department
• Provide accurate information to callers and take messages when necessary.
• Maintaining tidiness of Reception area, holding area, meeting rooms and etc
• Manage appointments and schedules for meetings and visitors.
• Coordinate meeting room bookings and prepare rooms as needed.
• To assist with the marketing, organisation, and co-ordination of special activities and events such as talks, events, workshops etc. for small or large groups.
• Perform administrative and clerical duties such as sorting documents, filing, data entry, binding, scanning, and handling courier services, etc
• Any other ad-hoc administrative duties assigned by the company

Requirements

• Prior experience as a Receptionist and Admin Assistant would be an advantage (administrative and clerical procedures)
• Self-motivated, pro-active, positive can-do attitude, independent, organized, and a good team player
• Able to work in a fast-paced working environment
• Proficiency in MS Office Applications (Excel, Word & PowerPoint)
• Professional appearance and attitude.
• Handle sensitive information with discretion and confidentiality.

We regret to inform that only shortlisted candidates would be notified of further update. Thanks for your understanding.