ADMIN CUM ASSISTANT

HEXCEL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A dynamic solutions provider in Singapore is seeking an organized and responsible Admin Assistant to support daily office operations, manage meeting arrangements, and handle purchasing and staff claims. The ideal candidate should be detail-oriented and reliable, able to multitask effectively with at least one year of administrative experience. Responsibilities include administrative support, managing correspondence, arranging meetings, and assisting in scheduling. Proficiency in Microsoft Office is required.

Qualifications

• Minimum GCE N/O Level, Higher NITEC, or Diploma in Business/Office Administration.
• At least 1 year of administrative experience (fresh graduates welcome).
• Proficient in Microsoft Office (Excel, Word, Outlook).

Responsibilities

• Provide day‑to‑day administrative support.
• Collect company letters and correspondence from the mailbox.
• Arrange and manage meeting room bookings.
• Process staff and director claims.
• Assist in arranging director’s schedule and appointments.

Skills

Detail-oriented

Reliable

Multitasking

Good communication skills

Time management skills

Education

GCE N/O Level or Higher NITEC or Diploma in Business/Office Administration

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

We are seeking an organized and responsible Admin Assistant to support daily office operations, meeting arrangements, purchasing activities, staff claims, and general administrative duties. This role is ideal for someone who is detail-oriented, reliable, and able to multitask effectively.

Key Responsibilities

• Provide day‑to‑day administrative support
• Collect company letters and correspondence from the mailbox
• Arrange and manage meeting room bookings
• Coordinate with office cleaner to maintain cleanliness
• Purchase office drinking water and general supplies
• Handle vehicle and company insurance, insurance purchase and renewal matters
• Process staff and director claims
• Purchase security bonds, performance bonds, or other project‑related matters
• Update Bill of Materials (BOM) and project costing
• Assist in arranging director’s schedule and appointments
• Prepare documents and assist project tenders

Requirements

• Minimum GCE N/O Level, Higher NITEC, or Diploma in Business/Office Administration
• At least 1 year of administrative experience (fresh graduates welcome)
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Good communication, organization, and time management skills
• Able to work independently with minimal supervision

Good‑to‑Have

• Familiar with SME operational support
• Able to multitask in a fast‑paced environment