Admin Assistant

Greensafe International Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading administrative services provider in Singapore is seeking an individual to manage enquiries, record attendance, and provide office operations support. Applicants should have N' level or equivalent, demonstrate excellent communication and interpersonal skills, and be proficient in MS Office. Relevant work experience in general administration is preferred. Join a collaborative environment to ensure the efficient functioning of the office and contribute to the organization's goals.

Qualifications

• N’/’O’ level or equivalent.
• Good communication and inter-personal skills.
• Proficient in MS Office, particularly Microsoft Word and Excel.
• Relevant work experience in general administration and personnel preferred.

Responsibilities

• Professionally manage all telephone, in-person, and digital enquiries from parents, students, and the public.
• Accurately record, compile, and submit daily reports on attendance.
• Support the seamless and efficient day-to-day functioning of the General Office.
• Receive, inspect, and securely store delivered goods, while coordinating with staff for collection.
• Provide reliable administrative support including typing and document preparation.
• Flexibly undertake additional duties as assigned.

Skills

Good communication skills

Interpersonal skills

Proficient in MS Office

Education

N’/’O’ level or equivalent

Job description

Working Hours

• Mondays: 8am to 4.30pm, inclusive of 30 mins lunch break
• Tuesdays to Fridays: 8.00am to 5:00pm, inclusive of 30 mins lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Requirements

• N’/’O’ level or equivalent;
• Good communication and inter-personal skills
• Proficient in MS Office; Microsoft Word and Excel;
• Relevant work experience in general administration and personnel preferred.

Key Roles

• 📞 Enquiry & Communication Hub
  • Professionally manage all telephone, in-person, and digital enquiries from parents, students, and the public with a service-oriented approach.
• 📊 Attendance & Data Management
  • Accurately record, compile, and submit precise daily reports on student and staff attendance.
• 🔄 General Office Operations
  • Proactively support the seamless and efficient day-to-day functioning of the General Office to ensure optimal workflow.
• 📦 Logistics & Coordination
  • Receive, inspect, and securely store delivered goods. Promptly notify and coordinate with relevant staff members for collection.
• 💻 Administrative & Clerical Support
  • Provide reliable support through a variety of tasks including typing, document preparation, printing, and laminating/cutting.
• 🚀 Adaptability & Initiative
  • Flexibly undertake any additional duties or projects as assigned by the reporting officer or school leadership, contributing to the school’s overall mission.