Admin Assistant |School |Toa Payoh North

WSH EXPERTS PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A local services firm in Singapore is seeking an administrative support professional to handle diverse tasks including procurement, student administration, finance follow-ups, and general office assistance. The ideal candidate will have strong organizational skills and the ability to communicate effectively with parents, students, and vendors. Responsibilities include managing procurement of small items, processing applications for financial assistance, and updating staff records. This position is crucial for maintaining smooth operations at the General Office and supporting students' needs.

Qualifications

• Strong organizational skills to manage various procurement tasks.
• Ability to handle student administration for financial assistance.
• Good communication skills for dealing with parents and students.

Responsibilities

• Procurement of items including stationery and food catering.
• Processing financial assistance applications for students.
• Following up with parents on outstanding bills.
• Updating staff leave on movement boards.
• Keeping records of usage for utilities and contracts.
• Assisting walk-in visitors and students in the General Office.
• Responding to sick and injured students.
• Directing telephone calls appropriately.
• Managing incoming parcels and emails.
• Performing any other assigned duties.

Job description

The Services required are set out as follows:

• Procurement – procurement of adhoc small value items, including stationery, food catering, bus bookings.
• Student administration – Help to process applications for financial assistance and related schemes for students from low-income families.
• Finance matters – Follow up with parents on outstanding bills on a monthly basis.
• Staff matters – Update leave and medical leave on the staff movement board.
• Record keeping – e.g. utilities and telecommuniations monthly usage, photocopy monthly usage, maintain list of expiry dates of contracts and agreements.
• Attend to walk-in visitors (parents, vendors, etc) and students requiring assistance at the General Office.
• Attend to sick and injured students
• Answering telephone calls and directing the calls to relevant staff.
• Attend to incoming parcels and school emails
• Any other duties as and when assigned by the school.