Admin Assistant (Records Management)

BGC Group Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment outsourcing firm is seeking a detail-oriented Admin Assistant to support records management tasks. The role involves coordinating with vendors, managing both physical and digital records, performing data entry, and providing general administrative support. The ideal candidate should hold at least a diploma, have proficiency in Microsoft Office, and possess strong communication skills. This position is based in Singapore and includes a contract duration of 12 months with a monthly salary of $2,600.

Qualifications

• Minimum qualification of Diploma or equivalent.
• Basic proficiency in Microsoft Office tools, including Word and Excel.
• Strong communication and writing skills.

Responsibilities

• Coordinate with officers and vendors for management of records.
• Track and dispose of physical and digital records as needed.
• Perform data entry and maintain accurate records.

Skills

Organizational skills

Attention to detail

Communication skills

Education

Diploma or equivalent

Tools

Microsoft Office

Job description

Admin Assistant (Records Management)

Job Description:

We are looking for an organized and detail-oriented Admin Assistant to provide essential support within our team. You will assist with the management and coordination of physical files, mail, parcels, and digital records. This role involves data entry, tracking, and maintaining efficient records management systems. If you're a team player with strong administrative skills and attention to detail, we would love to hear from you.

Job Details:

• Contract duration: 12 months
• Salary: $2,600 per month
• Nearest MRT Station: Potong Pasir MRT

Working Hours:

• Monday to Thursday: 8:30 AM – 6:00 PM
• Friday: 8:30 AM – 5:30 PM

Key Responsibilities:

• Coordinate with officers and vendors to ensure the smooth management of physical files, mail, and parcels.
• Assist in the tracking and possible disposal of physical and digital records in accordance with company policies.
• Perform data entry and maintain accurate records in both physical and digital formats.
• Organize, label, and file documents and ensure proper storage of physical records.
• Monitor and track the movement of documents, parcels, and files across departments.
• Provide general administrative support, including handling correspondence and assisting with office-related tasks.

What We're Looking For:

• A minimum qualification of Diploma or equivalent.
• Basic proficiency in Microsoft Office tools, including Word and Excel.
• Strong communication and writing skills.
• A meticulous, team-oriented individual with the ability to handle multiple tasks efficiently.
• Attention to detail and ability to maintain confidentiality of sensitive records.

If you are interested in this role and meet the above criteria, we encourage you to apply. This is a great opportunity for someone looking to build their career in administrative support, focusing on records management and data entry.

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BGC Group Pte Ltd- Outsourcing Division

EA Licence No. 05C3053

Successful applicants will be employed by BGC Group and assigned to our client’s project under a contract arrangement.