Admin Assistant

Consortium for Clinical Research and Innovation Singapore; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A prominent research organization in Singapore is seeking a reliable Admin Assistant / Personal Assistant to support its management team. This role includes general office administration and fund-related tasks such as investor documentation. Ideal candidates should have at least a GCE O level or Diploma, 1-2 years of relevant experience, and proficiency in Microsoft Office. This position offers a unique opportunity to gain exposure to private equity real estate.

Qualifications

• 1-2 years of administrative or assistant experience preferred.
• Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Flexible and adaptable to changing priorities.

Responsibilities

• Provide executive support including calendar management and meeting coordination.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Assist with basic HR tasks such as maintaining staff attendance.
• Prepare fund-related documents including investor reports.
• Coordinate with external service providers.

Skills

Microsoft Office

Good communication skills

Proactivity

Detail-oriented

Education

GCE O level or Diploma qualification

Job description

We're looking for a reliable and proactive Admin Assistant / Personal Assistant to support our management team and assist with daily operations. This role combines general office admin, executive support, and assistance with fund-related tasks such as investor documentation and compliance. It’s a great opportunity for someone organized, discreet, and eager to gain exposure to private equity real estate and fund management.

General Administrative Duties

• Provide executive support including calendar management, meeting coordination, travel arrangements, and expense tracking.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Manage office operations, supplies, and vendor communications.
• Prepare reports, presentations, and correspondence on behalf of the management team.
• Handle general and clerical tasks such as e-mailing, mailing, scanning, copying and filing.
• Assist with basic HR tasks such as maintaining staff attendance and leave records, supporting recruitment processes and coordinating employee welfare activities.
• Responsible for office supplies, stationery and maintain office cleanliness and order.
• Assist in planning and organizing company events and meetings.
• Perform other administrative duties as and when assigned

Personal Assistant Duties

• Assist director with personal matters, errands, and scheduling.
• Ensure timely follow-up and reminders for both professional and personal commitments.
• Perform other duties as and when assigned
• Assist in preparing fund-related documents including capital calls, distribution notices, and investor reports.
• Investor onboarding, maintain and update investor records and support KYC/AML documentation.
• Coordinate with external service providers such as fund administrators, auditors, legal and tax advisors.
• Support regulatory filings, compliance matters, and audit preparations.

Requirements

• Candidates with a minimum GCE O level or Diploma qualification are encouraged to apply.
• 1–2 years of administrative or assistant experience is generally preferred.
• Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Good communication skills (spoken and written).
• Flexible and adaptable to changing priorities
• Proactive, detail-oriented, and able to work independently