Admin Assistant, Operations

ANGLO-EASTERN SHIPMANAGEMENT (SINGAPORE) PTE LTD; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A maritime management company in Singapore is seeking an administrative support professional to maintain vetting databases and assist operational needs. The ideal candidate has at least one year of experience, preferably within the maritime industry, and strong organizational skills. Proficiency in Microsoft Word, Excel, and PowerPoint is required. The role also entails filing Operations correspondence and maintaining important security documents, contributing to the efficient management of ship operations.

Qualifications

• Minimum 1 year working experience in administrative support roles.
• Experience in ship management and maritime industry preferred.
• Prior exposure in Quality, Health, Safety and Environment areas a plus.

Responsibilities

• Update and maintain vetting status, databases, and questionnaires.
• File Operations correspondence to ships.
• Maintain proper records and filing.
• Maintain Ship Security Plans and relevant certificates.
• Assist Operations Manager and Superintendent as required.
• Provide other administrative support as needed.

Skills

Team player

Good work attitude

Organization and coordination skills

Proficiency in Microsoft Word, Excel, PowerPoint

Job description

Responsibilities

• To update and maintain of vetting status, Q88, HVPQ and oil major questionnaire databases.
• Filing of Operations correspondence to ships.
• To maintain proper records and filing.
• To maintain Ship Security Plans, CSR and ISSC certificates, record of Ship Security Alert tests.
• To assist Operations Manager and Operations Superintendent as required.
• Other administrative support as and when required

Requirement

• Minimum 1 year working experience in administrative support roles
• Experience in ship management and maritime industry is preferred.
• Good team player with a good work attitude
• Good organization and coordination skills
• Proficient in Microsoft Word, Excel, Power Point
• Prior exposure in the areas of Quality, Health, Safety and Environment would be an advantage