Admin Assistant (HR Dept)

CKSE PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A Singapore-based HR firm is seeking an HR Assistant to support various recruitment activities including job advertisement, resume sourcing, and coordinating interviews. The ideal candidate should have a GCE 'O' Level or Diploma in HR Management and 1-2 years of relevant experience. Key responsibilities include maintaining candidate records, assisting with payroll, and managing work pass applications. Good communication skills and the ability to work independently are essential for success in this fast-paced environment.

Qualifications

• 1-2 years of experience in HR or administrative roles.
• Basic understanding of labour laws in the cleaning industry preferred.

Responsibilities

• Draft and post job advertisements on various platforms.
• Assist in sourcing and reviewing resumes.
• Coordinate interviews between candidates and hiring managers.
• Maintain candidate records in the database.
• Assist with payroll matters and work pass applications.

Skills

Interpersonal skills

Communication skills

Microsoft Office Suite

Team collaboration

Independent work

Education

GCE 'O' Level or Diploma in HR Management

Job description

Job Description & Requirements

• Support in drafting and posting job advertisements on various platforms
• Render assistance in sourcing and reviewing resumes through job portals
• Schedule and coordinate interviews between candidates and hiring managers
• Maintain and update candidate records in database
• Assist in pre-recruitment/onboarding formalities with selected candidates
• Assist in collection of new hire documents
• Need to have basic knowledge of MOM application and CPF contribution
• Assist in matters pertaining to Payroll of employees
• Manage foreign workers work pass applications/ renewals/ cancellations
• Track Work Permit, S Pass, and EP expiry dates and ensure timely renewals
• Assist in tracking and managing employee leave records
• Assist with general administration and other ad-hoc tasks as assigned by Executive

Qualifications

• GCE 'O' Level, Diploma or equivalent in HR Management or related field.
• 1-2 years of experience in HR or administrative roles, preferably in the construction or similar industries.
• Basic knowledge of labour laws and regulations in the cleaning industry is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team in a fast-paced environment.
• Good interpersonal and communication skills, with the ability to interact with employees at all levels