Admin Assistant (HR)

BRC Asia; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prominent company in Singapore is seeking a dedicated individual to manage employee fingerprint registrations and attendance records. The ideal candidate will be responsible for a variety of administrative tasks, including managing leave applications and coordinating external examinations. Strong organizational and communication skills are essential for success in this role.

Qualifications

• Min GCE N levels or office skills certificate.
• Able to work independently and prioritise daily work tasks.
• Pleasant personality, responsible and a can-do attitude.
• Good organisational, planning and communication skills.
• Discreet and meticulous.

Responsibilities

• In charge of fingerprint registration for all employees, including sub-con workers.
• Monitor, verify and maintain staff attendance records in Easytime to ensure accuracy.
• Administer staff leave application in EPE and Easytime.
• Extract and verify sub-con workers' attendance reports.
• Prepare Letters of Guarantees (LOG) and follow up on medical claims.
• Arrange and coordinate annual noise monitoring examinations.
• Maintain and update foreign workers' records including passport details.
• Raise requisition orders and manage purchase of stationery.
• Liaise with telco providers on corporate phone lines.
• Organize and maintain production personnel files.
• Any other ad hoc duties as assigned.

Skills

Good organisational skills

Planning skills

Communication skills

Ability to work independently

Pleasant personality

Meticulous

Education

Min GCE N levels or office skills certificate

Job description

Responsibilities

• In charge of fingerprint registration for all employees, including sub-con workers
• Monitor, verify and maintain staff attendance records in Easytime to ensure accuracy and compliance
• Administer staff leave application in EPE and Easytime
• Extract and verify sub-con workers' attendance reports
• Prepare Letters of Guarantees (LOG) and follow up on employees' medical claims
• Arrange and coordinate annual noise monitoring examinations
• Maintain and update foreign workers' records including passport details in p-files, Sage and the master namelist
• Raise requisition orders and manage purchase of stationery, gifts/hampers/wreath
• Liaise with telco providers on matters relating to corporate phone lines
• Organize and maintain production personnel files
• Any other ad hoc duties as assigned

Requirements

• Min GCE N levels or office skills certificate
• Able to work independently and prioritise daily work tasks
• Pleasant personality, responsible and a can-do attitude
• Good organisational, planning and communication skills
• Discreet and meticulous