Admin Assistant (Fresh are Welcome) I US MNC

Wanco Manpower Pte Ltd; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A leading manpower agency in Woodlands is urgently seeking an Administrative Support professional. Responsibilities include managing meetings, organizing events, and supporting HR tasks. The ideal candidate should have a Diploma in Administration & Management n.e.c., excellent communication skills, and experience in corporate environments. This is a 12-month renewable contract position.

Qualifications

• Energetic, proactive, and quick learner with a positive attitude.
• Previous experience in a corporate environment supporting senior leaders preferred.
• Experience working in cross-functional, multi-site, or multi-time zone teams is a plus.

Responsibilities

• Arrange and manage meetings, appointments, and provide timely reminders.
• Coordinate meeting logistics, including internal and external participants.
• Organize events such as team offsites and team-building activities.

Skills

Proficient in Office 365

Excellent verbal and written communication skills

Self-motivated

Detail-oriented

Education

Diploma in Administration & Management n.e.c.

Job description

Overview

The client is the world leading semiconductor company from USA. It is ranked as one of the “Top Best Places to Work in Singapore”. Below position is open urgently.

Location: Woodlands

Employment Type: 12-month contract (renewable)

Working Hours: Regular Office Hours

Responsibilities

• Arrange and manage meetings, appointments, and provide timely reminders.
• Coordinate meeting logistics, including internal and external participants.
• Organize events such as team offsites, team-building activities, and department celebrations.
• Support HR-related tasks and assist team members as required.
• Manage office mailboxes, cubicles, and office space allocation.
• File expense reports and ensure timely reimbursements.
• Monitor, order, and maintain office supplies.
• Develop and maintain an efficient documentation and filing system.
• Handle travel coordination, including visa applications, bookings, and travel claims.
• Schedule meetings with suppliers and internal visitors; manage office reservations.
• Assist with new hire onboarding setup (systems, phones, workspace, etc.).
• Process payment requests via Ariba/POs, p-card, AmEx, SAP as required.
• Distribute incoming mail and packages efficiently.

Qualifications

• Diploma in Administration & Management n.e.c.
• Energetic, proactive, and quick learner with a positive attitude.
• Previous experience in a corporate environment supporting senior leaders preferred.
• Experience working in cross-functional, multi-site, or multi-time zone teams is a plus.
• Proficient in Office 365, Teams, SharePoint, and other office automation tools.
• Experience assisting with project management is an advantage.
• Excellent verbal and written communication skills.
• Self-motivated, detail-oriented, strong problem-solving skills.