Admin Assistant / Executive

CULINA PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A leading provider of epicurean foods in Singapore is seeking an Administrative Assistant to support daily operations. You will be responsible for preparing sales breakdowns, managing stock transfers, and updating delivery details. The ideal candidate should have GCE ‘N’ / ‘O’ Level qualifications and 2-3 years of administrative experience. Strong organizational skills and proficiency in Microsoft Word and Excel are required. This role offers opportunities for professional growth and collaboration within a dynamic team.

Qualifications

• Minimum of 2-3 years of administrative experience, ideally within the retail industry.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Proactive, self-motivated, and eager to learn and grow.

Responsibilities

• Prepare and submit the daily sales breakdown to the Finance Department.
• Update customer and wholesale delivery details in the delivery schedule.
• Process daily stock transfer requests.
• Manage procurement of miscellaneous supplies.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Ability to prioritize tasks

Education

GCE ‘N’ / ‘O’ Level qualification or equivalent

Job description

The COMO Group represents an integrated approach to living well, grounded in a celebration of diversity and a deep respect for authenticity. The Group’s businesses extend across hospitality (COMO Hotels and Resorts), fashion (Club21, Kids21, Dover Street Market Singapore), wellness (COMO Shambhala), organic living and specialty foods (COMO Dempsey, Culina and SuperNature) and philanthropy (COMO Foundation).

Culina is a leading purveyor of specialist epicurean foods and wines, a choice distributor to hotels, restaurants and cafes in Singapore. Culina runs a Bistro and Gourmet boutique, an Organic retail store SuperNature in Dempsey as well as a chain of butcheries in major supermarkets island wide.

Key Responsibilities:

• Prepare and submit the daily sales breakdown, including payment modes, to the Finance Department
• Update customer and wholesale delivery details in the delivery schedule template and notify the delivery contractor
• Process daily stock transfer requests
• Issue Goods Received Notes and handle documentation for overseas perishable shipments
• Perform weekly stock adjustments and review unposted items
• Print price tags and update the PLU master (for weighted items) for new products or price revisions
• Compile shipment information for marine cargo insurance declarations and submit to Finance on a monthly basis
• Manage procurement of stationery, farm boxes, plastic bags, and other miscellaneous supplies
• Perform any additional duties assigned by the superior as required

Requirements:

• GCE ‘N’ / ‘O’ Level qualification or equivalent
• 2-3 years of administrative experience, ideally within the retail industry
• Strong organizational skills with the ability to prioritize tasks and meet deadlines
• Proactive, self-motivated, and eager to learn and grow
• Able to work independently as well as collaboratively within a team
• Good verbal and written communication skills
• Proficient in Microsoft Word and Excel