Admin Assistant, Engineering

Semco Maritime A/S; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A leading engineering firm in Singapore is seeking an Admin Assistant to provide essential administrative and organizational support to the Engineering Department. The ideal candidate will have a diploma or degree in Management or Communications and prior experience as an administrative assistant, preferably in an engineering context. Responsibilities include document management, scheduling meetings, and supporting onboarding processes for new engineers. This position offers a dynamic work environment focused on efficiency and teamwork.

Qualifications

• Prior experience as an administrative assistant in an engineering setting.
• Strong organization and time management skills.
• Attention to detail and accuracy.

Responsibilities

• Prepare, organize, and maintain departmental documents and records.
• Assist in onboarding of new engineers and coordination with HR.
• Identify opportunities to streamline administrative workflows.

Skills

Organizational skills

Communication skills

Multitasking skills

Proficiency in MS Office

Education

Diploma or degree in Management or Communications

Tools

MS Word

MS Excel

MS Outlook

MS PowerPoint

Job description

Overview

The Admin Assistant, Engineering provides administrative and organizational support to the Engineering Department, enabling smooth day-to-day operations. This role ensures efficient documentation, coordination, and communication within the department while supporting managers and engineers with routine administrative tasks. The Admin Assistant may also liaise with HR and other corporate functions as required.

Responsibilities

• Administrative Support
  • Prepare, organize, and maintain departmental documents, reports, and records.
  • Assist in scheduling meetings, managing calendars, and coordinating departmental activities.
  • Handle correspondence, emails, and communication with internal teams and external stakeholders.
• Departmental Coordination
  • Assist in onboarding of new engineers, including documentation and coordination with HR.
  • Assist in implementing and maintaining departmental processes and standards.
• Continuous Improvement & Miscellaneous Support
  • Identify opportunities to streamline administrative workflows.
  • Provide ad-hoc support to the department and managers as required.

Required Qualifications & Experience

• Diploma or degree in Management, Communications, or a related field.
• Prior experience as an administrative assistant, preferably in an engineering or technical environment.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint) for everyday office tasks.
• Good organizational, communication, and multitasking skills.

Key Competencies

• Strong organization and time management skills.
• Good communication and teamwork abilities.
• Attention to detail and accuracy.
• Proactive, flexible, and able to multitask.

Department: 523 Telecommunication Engineering

Deadline: 31 December 2025

Location: Singapore, Singapore