Admin Assistant (Electrical)

I2R CONSULTING & ENGINEERING SERVICES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A consulting and engineering services company in Singapore seeks an Administrative Assistant to support office operations. You will generate and manage quotations, liaise with vendors, and track sales orders. The ideal candidate should have experience with Microsoft applications, be detail-oriented, and possess strong organizational skills. Immediate availability is preferred. Join our team to contribute to the smooth running of our daily activities.

Qualifications

• Experience with Microsoft applications such as Word, Excel, PowerPoint.
• Able to work independently with a good working attitude.
• Attention to detail and good organisational skills.

Responsibilities

• Generate, update, and manage quotations for customers.
• Liaise with external vendors for costings and quotations.
• Maintain and track sales orders, ensuring timely delivery.
• Serve as a point of contact for customers.
• Arrange meetings and follow-ups with relevant parties.
• Answer and manage incoming calls and correspondence.

Skills

Organizational skills

Attention to detail

Communication skills

Independence

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Description & Requirements

We are seeking a highly organized and detail‑oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our office operations and ensuring smooth day‑to‑day activities. Your responsibilities will include:

Dutie

• Generate, update, and manage quotations for customers, ensuring all details are accurate and aligned with customer requirements.
• Liaise with external vendors to gather costings, quotations, and any additional necessary details for sales orders and proposals.
• Maintain and track sales orders, ensuring timely processing and delivery. Update customers on the status of their orders regularly.
• Serve as a point of contact for customers regarding their orders, quotations, and project updates. Handle inquiries promptly and professionally.
• Arrange meetings and follow‑ups with sales team members, vendors, and customers as necessary.
• Answer and manage incoming calls and correspondence (e‑mail, letters, packages etc.).

Requirements

• Experience with Microsoft applications such as Word, Excel, PowerPoint
• Able to work independently with a good working attitude, willing to learn
• Attention to detail and good organisational skills
• Able to start work immediately or within short notice preferred

If you are a motivated individual with excellent organisational skills and a passion for providing administrative support, we would love to hear from you. Apply now to join our team as an Administrative Assistant!